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Inputs, Tools and Techniques, and Outputs
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Every process has inputs, tools and techniques, and outputs These components provide links (or common threads) from one process to the next Many of the processes have the same inputs For example, enterprise environment factors and organizational process assets are the inputs to almost all the knowledge area processes and should be considered even if not specifically identified in each process
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Any time you see a particular topic mentioned frequently in this book or the PMBOK, you should take note, because this means the topic is viewed as highly important by PMI and you can bet it will likely be on the PMI exam This is especially true with process inputs, tools and techniques, and outputs (watch for the ones repeated often between processes and focus on them if you plan to take a PMI exam)
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Enterprise environmental factors refer to both internal and external environment factors that surround or influence a project s success An enterprise is nothing more than an organization (including corporations, small and large businesses, nonprofit institutions, and government bodies) In practice, the term enterprise is used more often to describe larger organizations than smaller ones Environmental factors may come from any or all of the enterprises involved in the project These factors may enhance or constrain the project management options and may have a positive or negative influence on the outcome The various environmental factors are to be considered as inputs to most planning processes and include, but are not limited to, the following:
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Organizational culture, structure, and processes Government or industry standards (regulatory agency regulations, codes of conduct, product standards, quality standards, and workmanship standards) Infrastructure (existing facilities and capital equipment) Existing human resources (skills, disciplines, and knowledge)
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3: Project Management Process Groups
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Ask the Expert
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Q: A:
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Can you provide an example of how enterprise environment factors may affect a real project Yes A Fortune 50 company initiated a service agreement (contract) to have a project team come into their offices to conduct a physical (wall-to-wall) inventory of their computers The cost estimates were developed based on a certain set of assumptions As the project plan was developed and verified, the customer informed the project manager that their organization s culture and structure (enterprise environmental factor) is management by consensus This meant that they have a committee of managers that sets certain policies In this case, the company policy required all the people conducting the inventory to first go through four hours of training on sensitivity in the workplace (for example, how to be respectful of the employees time when conducting the data-collection process) Also, the entire inventory team had to provide very detailed background information and sign nondisclosure statements because some of the buildings where they would be conducting inventories were highly confidential research and development centers As you can imagine, with all the additional requirements and constraints, the cost and the time to conduct the inventory more than doubled The moral to this story is that you need to fully understand the environmental factors prior to the final agreement for the time, cost, and scope of the project
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Personnel administration (staffing and retention guidelines, performance reviews, training, overtime policies, and time tracking) Company work authorization systems Marketplace conditions, stakeholder risk tolerances, political climate Organization s established communication channels
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Further, an input is something that needs to be considered as part of the influencing factors to complete a process Inputs to a particular process are often the outputs from the previous process In some cases there tends to be a logical sequence, and in other cases the processes may be totally independent Tools and techniques are the methods in which the information (input) is applied to get the process to the intended output For example, you may use expert judgment as a tool or technique to help ensure you have the right skilled resources to review the input and provide expert recommendations on how the input information or conditions may affect the output Finally an output of any process is the finished product or result of the process for example, the project charter is the output of the Develop Project Charter process
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