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PMP Certification: A Beginner s Guide
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A process is a set of interrelated actions and activities performed to achieve a prespecified product, service, or result Each process is characterized by its inputs, the tools and techniques that can be applied, and the resulting outputs [2] In simple terms, a process serves as a guide (what needs to be done) as opposed to a procedure (how to do the work by using a series of steps to accomplish an end) Processes tend to overlap and interact in a variety of ways Some processes run in series, where one process can build on the next However, many processes are repeated within the different process groups or phases of the project The good news is the project manager and project stakeholders get to decide which processes are appropriate for their specific project In order for a project to be successful, the project team must
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Select the appropriate processes required to meet the project objectives Use a defined approach to meet the requirements of the project Balance competing demands of scope, time, cost, quality, resources, and risk to produce the specified product, service, or result the project is intended to address
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Now that you have a better understanding of project processes, the next step is to group them into process groups (domains or categories) The project management team is responsible for selecting the appropriate processes to meet and comply with the requirements of a project Each process and its inputs, tools and techniques, and outputs should serve as a high-level guide for the project management team The project management team should tailor each process to the individual needs of the project Project management processes tie directly into the five process groups All processes interact throughout the project via their inputs and outputs According to PMI, successful project management includes actively managing these interactions to successfully meet project requirements
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Global standards are crucial to the project management profession because they ensure that a basic project management framework is applied consistently worldwide The American National Standards Institute (ANSI) has recognized PMI as a standards development organization With the increased focus on project management across the globe, it has become more and more important to operate in a common, consistent manner wherever possible
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3: Project Management Process Groups
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PMI provides generally recognized good practices for processes, applications, skills, tools, and techniques to enhance the chances of success over a wide range of projects This, however, does not mean the knowledge should always be applied uniformly across all projects PMI offers a standard vocabulary for discussing, writing, and applying project management concepts Having a globally recognized standard in terms, methods, and processes is an essential element of a professional discipline such as project management Several recommended standards can be found in the PMBOK and in some of the inputs of many of the processes Earlier we discussed enterprise environmental factors and how they must be considered as inputs to most all processes (especially the planning processes) Another key input that needs to be considered as an input to most all processes is organizational process assets This is where standard processes reside The organization s processes and procedures for conducting work include the following standards:
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Organizational standard processes such as company polices (safety and health, ethics, project management policy, standard project audits, and quality policies) Standard guidelines, work instructions, proposal evaluation criteria, and performance measurement criteria Standard templates (Risk Breakdown Structure, Work Breakdown Structure, project schedule network diagrams, and contract templates) Communication requirements and guidelines Change control procedures and approvers (including how project documents will be modified) Risk control procedures (including risk categories, probability definition, and impact analysis)
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Mapping Processes to Knowledge Areas and Process Groups
A Guide to the Project Management Body of Knowledge (PMBOK Guide) is a collection of processes and knowledge areas generally accepted as best practices within the project management discipline It is also an internationally recognized standard (IEEE Standard 1490-2003) that provides the fundamentals of project management, regardless of the type of project being managed construction, hardware/product development, software development, engineering, aviation, automotive, and so on
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