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PMP Certification: A Beginner s Guide
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The project charter, including goals and objectives of the project The scope of the project and how the scope will be managed (for example, through formal change control) Success factors (measured deliverables and results expected) General schedule, budget, and preliminary next steps (action items) Benefits or business results expected upon completion of the project Known issues, constraints, or risks that need to be considered going into the project Key assumptions and milestones, if identified Activities planned for the next several days/weeks[5]
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With the kickoff meeting complete, you are now ready to develop the more detailed overall project management plan with input from the team (remember this should be a team sport)
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2 Develop Project Management Plan Process
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The Develop Project Management Plan process involves documenting the actions necessary to define, prepare, integrate, and coordinate all the other work plans of the project It defines how the project will be executed, monitored and controlled, and then closed The project management plan, once developed, serves as a guide to how the project will be managed This guide should be used as a working document It should be used for various purposes and is the first step in demonstrating that the PM is effectively managing the project based on an approved methodology and formal plan At the end of the day (or the end of an audit), the true measure of control over a project is whether the PM has a plan and is working (managing) the plan The primary owner of the project management plan is the project manager The project manager has total responsibility and accountability for the overall project and its successful completion To succeed, the project manager must work closely with the sponsor, the team, and other key stakeholders to ensure adequate plans are put in place for all aspects of the project, including (but not limited to) resources, funding, risk management, communications, schedule, and change control In some cases on real-world projects, the project manager may not be assigned to the project until the planning or even execution phase (after the project has started), in which case there may be a handoff or orientation meeting to bring the PM up to date on the agreements made during the initiation phase In these cases, the project manager must thoroughly review all the materials previously collected or created as well as ensure they
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4: Project Integration Management
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are reasonable in scope and delivery capabilities and are approved Once approved, and all project history and current status have been reviewed, the PM must then finalize the project management plan development
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Plan the Work
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In 2, I mentioned the Ready, fire, aim dilemma This is the stage where you can avoid this dilemma Planning the work of the project will help ensure a smooth project There are far too many variables thus the importance of planning Consider the following: Your boss comes to you on Monday and says, You are the new project manager of a software development project to create a tracking system for downloads from the EZtrackmusiccom website and you need to deliver the project plan to the sponsor on Friday What is the first step to get you started This is a great time to begin the first step of the AIM strategy:
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1 Analyze the situation, including what needs to be done, target dates, limitations, and
possible roadblocks and barriers
2 Lock in a preliminary plan first at the team level A good approach is to use a checklist
(such as the Sample Checklist for PM Management Plan Development shown next)
3 Then take the plan forward for review and validation by the key sponsors/stakeholders
Once approved, you now have a plan to work from for your new project
Sample Checklist for PM Management Plan Development
The following sample checklist can be used to assist in the Develop Project Management Plan process (note that many of these steps are also included in the project jumpstart check list):
1 Develop a detailed project management plan with the assistance of the project team 2 Create a Work Breakdown Structure (WBS), Organizational Breakdown Structure
(OBS), and Risk Breakdown Structure (RBS) with assistance from the project team
3 Develop or assist in the development of a scope statement, project schedule, and
communications plan
4 Create a preliminary risk management plan (including owners and contingency plans)
and cost benefit analysis (as appropriate)
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