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part of the funded project and you will not have time to work on his pet project
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C Negotiate with the director and tell him you will write the proposal; however, you
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need more time on the original project from him in return
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D Tell the director that his plan to get additional funding is a good idea and you will
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be happy to assist in the proposal when time allows; however, his request needs to go through the approved change control process to assess the impact to the funded project Answer: D is the best answer in this case However, this is easier said than done, because the director can impact your career and your future by telling others you are not a team player or even firing you Unfortunately, this sort of thing happens occasionally when one plays by the rules If all project sponsors were easy to work with and stuck to the approved scope statement, anyone could be a project manager At the end of the day, you have to stand firm on managing scope and feel that you are doing the right thing which sometimes means updating your resume and being prepared for a change
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4: Project Integration Management
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4 Monitor and Control Project Work Process
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The Monitor and Control Project Work process involves tracking, reviewing, and regulating the progress of project activities necessary to meet performance objectives defined in the project management plan This process needs to be implemented early during plan execution to ensure the project is on track Many tools and procedures are available to assist the project manager and team with this process The PM must constantly keep an eye on the project, team performance, change requests, the issues and concerns that surface, and the risk events that occur to ensure the project is under control The following is a simple list of some of the things the PM needs to watch for during the Monitor and Control Project Work process:
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Monitoring and controlling the quality of the deliverables of the project Comparing the actual project performance against the approved project management plan Assessing performance to determine if corrective or preventive actions are needed Monitoring risks and identifying, analyzing, and tracking new ones Maintaining timely and accurate status reports and updates to the information system (including up-to-date documents, version control, and audit readiness) Providing accurate forecasts to update the current cost and schedule Monitoring the implementation of approved changes as they occur
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As for the inputs, tools and techniques, and outputs of this process, there are only a few differences from the previous process, and they are listed here:
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Inputs Project management plan and performance reports, such as current status, accomplishments, scheduled activities (any overdue or coming-due activities ), open issues that may impact the project, and, of course, forecasts (are you on track ) Tools and Techniques Expert judgment is used to interpret the information provided by the Monitoring and Controlling processes, and the PM (in collaboration with the team) determines any actions required to ensure the project performance matches expectations Outputs The outputs for this process focus on change requests and updates to the project management plan and other documents, as needed
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Keeping Your Eyes Wide Open: Accurate Progress Reporting
A project team lead (Joey) has reported for the last three weeks that he is 85 percent complete on a test script work package he has been working on for the application test group It appears there is either no progress on this activity or Joey has failed to accurately update his report However, when asked about it, he replies with a definite Yes, progress is being made and I am on schedule, which should mean about 98 percent completion The test group lead (Mary) says she has not seen any progress on the test script and that this activity is on the critical path of the project and will affect the end date if not provided What do you do
A Request that Joey show you the test script and hand-carry it with Joey to the test
group to verify it is usable for the upcoming test sequence
B Ask Joey to update the status report to accurately reflect the 98 percent completion C Work out the details with Joey one-on-one and then schedule a checkpoint meeting
with all appropriate team members to verify the current status of the script and its readiness for handoff to ensure there are no surprises
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