.net barcode reader component Thoroughly understand the project vision, objectives, and stakeholder expectations in Software

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1 Thoroughly understand the project vision, objectives, and stakeholder expectations
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Meet with the project sponsor and provide an overview of the project as a whole for their review and approval
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2 Understand project priorities Make an ordered list for review throughout the
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project life cycle Items should include budget, deliverables, target milestone dates, and completion date Quality metrics (for example, features, functions, customer satisfaction measurement, and employee/team satisfaction) should also be used to determine priorities
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3 Define the deliverables with the project team Deliverables should be descriptions of
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functionality and specific features of the product(s) to be completed during the project
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4 Break the approved deliverables into actual work requirements The requirements
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should be as detailed as necessary and can be completed using a simple spreadsheet
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5 Break the project down into major and minor milestones Whatever your method for
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determining activity duration, leave room for contingency, especially when working with an unfamiliar staff If your schedule is tight, reevaluate your deliverables
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6 Once a schedule has been created, assign resources and determine your critical path
Your critical path may change over the course of your project, so it s important to
5: Project Scope Management
evaluate and reevaluate it fairly often Manage the critical path to determine which deliverables must be completed on time (more details will be provided in 6)
7 Expect that there will be scope creep Implement change order (request) forms early
and educate the project stakeholders on the change process A change order form will allow you to perform a cost-benefit analysis before scheduling changes If you can perform all of these steps immediately, great, however, even if you start with just a few, any that you re able to implement will bring you that much closer to avoiding and controlling scope creep That way, you are in a better position to control your project, instead of your project controlling you [7]
There is a strong connection between scope control and integrated change control covered in 4 Also, keep in mind there are many types of changes and they tend to come from many different (and seemingly innocent) sources The best bet is to run all changes through the change control process using the steps shown in the next section on change management The change procedures, if used properly, will take out a lot of the emotion and personal decision making, putting final decisions in the hands of the change review board
Additional Information on Change Management
The change management procedures (listed here) should be followed and should be consistent with your project management methodology and overall project integrated change control process:
1 A change request log should be established early to track all changes associated with
the project effort
2 All change requests should be assessed to determine possible alternatives and costs 3 Change requests will be reviewed and approved by the project owner 4 The effects of approved change requests on the scope and schedule of the project will
be reflected in updates to the project plan
5 The change request log will be updated to reflect the current status of change requests
The best way to ensure formal change control procedures are enforced is to establish a Change Control Board (CCB)
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Change Control Board
The CCB should be a mixed panel of organizational and project representatives and works best if it is made up of a small group of decision makers with appropriate authorization to approve change requests that can impact the overall project It is also best if you have an odd number of CCB members because occasionally you will need a tie breaker to move forward on certain changes PMI defines a CCB as a formally constituted group of stakeholders responsible for reviewing, evaluating, approving, delaying, or rejecting changes to a project, with all decisions and recommendations being recorded [8]
The Importance of Solid Project Scope Management
Like the saying goes, When it s right, you know it, and when you have a clearly defined and approved scope for your project, you know it and are more likely to hit the target Managing scope effectively on your project is like getting a strike in the game of bowling the points add up a lot quicker I can t emphasize enough the importance of having clearly defined, documented and approved scope statement, completion criteria, and solid management of the scope of your project to increase your chances of success
5: Project Scope Management
SAMPLE PROJECT SCOPE STATEMENT
Note: Any work not explicitly included in the Project Scope Statement is implicitly excluded
Project Name: Project Manager:
Rock On Concert, featuring Suzy B Singer Mr Rocky Road
Date
Version History (insert rows as needed):
Version (MM/DD/YYYY) Comments
10 11
6/1/2009 6/7/2009
First draft completed and sent for review Review completed by Director of Events (Shane C)
1 Executive Summary
The purpose of this project is to promote Suzy B Singer, a national artist with outstanding rock music and crowd-pleasing entertainment, to the northern Colorado region Ms Singer has risen to new heights in the Rock On world of music, continues to draw full-house crowds, and will be a great addition to the BEC event schedule
2 Business Objectives (Product and Project)
21 Product Description (Solution)
To provide a safe and exciting concert that will promote Rock On music to a broader audience and promote the BEC as a convenient and memorable entertainment venue for events of all types This project will also produce a revenue-generating opportunity to assist in the annual operating budget
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