.net barcode reader component 6: Project Time Management in Software

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6: Project Time Management
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64: Estimate activity durations (Planning process group) This involves approximating the number of work periods needed to complete individual activities with the estimated number of resources available 65: Develop schedule (Planning process group) This involves analyzing the activity sequences, durations, resource requirements, and schedule constraints to create the project schedule 66: Control schedule (Monitoring and Controlling process group) This is the process of monitoring the progress of the project to update status and manage changes to the schedule baseline
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This knowledge area has a significant number of inputs, tools and techniques, and outputs, and they are best shown as they appear in the PMBOK (in Figure 6-1 on page 131) In this chapter I show a few tables as they relate to the key processes in the time management knowledge area; however, I do not intend to duplicate the many detailed charts in the PMBOK
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PMP exam takers find time management one of the more difficult knowledge areas The reason is usually lack of experience creating, planning, and executing network diagrams, including understanding the forward and backward pass, calculating float, and identifying activities on the critical path We tend to rely on software tools to do the calculations for us Well, it is time to smell the coffee because there are a few things you need to know before you take the PMI exam Read on
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No matter the size or type of project, the one constant seems to be time is of the essence The feeling seems to be especially in today s environment to get it done fast After all, the faster we get the project completed, the less it will cost Between our lack of patience, the ever-pressing concern of the budget going away (sometimes in the middle of the project), and the number of changes, project managers and team members alike seem to be running on fast forward A project manager friend of mine from Australia flew to the United States to participate in a project planning session several years ago, and at the end of the week-long planning session I asked her what she thought of the US Her response was abrupt but, not surprising, when she proclaimed, You Yanks are so impatient, and you never want to take the time to plan the details of the project You just want to jump in and start the activities even if you are not sure what needs to be done Does this sound familiar It sounds a lot like the Ready, fire, aim dilemma mentioned in 2
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To further investigate my friend s statement, I raised the same question to some of my project team members from Japan and a couple of my Asian students, their responses were the same Most other countries actually spend time planning their projects (on average they said they spend around 60 percent to 70 percent of the project time planning, compared to less than 10 percent in the US) To further substantiate this, Dr Liker in the Toyota Way Fieldbook uses the phrase, Ready, aim, aim, aim, aim, fire to describe Japanese project teams The Japanese approach tends to be the other extreme from that of the US, and it really shows the need for a happy medium when it comes time to plan our projects Planning is essential to effective project management The following is from the section How We Use Time in the Wikipedia page for time management: Time is similar to money in how we use it: We spend time; we save time; we invest time When we spend time, there is no improvement in efficiency, productivity, or effectiveness The time is gone without return We save time when we perform tasks in less time or with less effort than previously We use shortcuts and processes that streamline activities We invest time when we take time now to save time later Delegation is a valuable investment of our time When we delegate, we teach someone to perform tasks we usually perform While the training process takes time right now, the investment pays off later since we free our time to perform higher-payoff activities The goal is to look for ways a person can save and invest time [1]
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