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Sample precedence diagram method (PDM)
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6: Project Time Management
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Finish-to-Start (FS) Activity B can t start until A is finished Finish-to-Finish (FF) B can t finish until A finishes Start-to-Start (SS) B can start after A has started Start-to-Finish (SF) B can t finish until A starts (not often used)
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Sample activity relationships (dependencies)
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Finish-to-finish (FF) A predecessor activity (A) must finish before the successor (B) can finish This relationship is often used at dinner time, when you would like all the food to be put on the table at the same time (finish-to-finish) This is tricky because each type of food (activity) takes more or less time to prepare and must be scheduled closely to complete at as near the same time as possible Another example is a website for ordering tickets for an event The website must be up and running at the same time the tickets are printed and ready to sell (finish-to-finish) Start-to-finish (SF) A predecessor activity (A) must start before the successor (B) can finish This relationship is rarely used It is also know as just-in-time (JIT) scheduling in manufacturing, event planning, and construction For instance, for a concert event project, you would back into the activities start times based on when the curtain goes up (finish time) For example, you must have the lighting and sound set up and tested prior to concert start time, so you start those activities early enough to allow the team adequate time to complete them prior to the curtain up time
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The best way to determine the relationship to use or to find the right link between two activities is to decide which one is driving or positioning the other activity The driving activity (or task) is the predecessor; the other (driven) activity is the successor You also need to be aware of the following types of dependencies:
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Mandatory (also known as hard logic) Dependencies that are required by contract or inherent in the nature of the work These often involve physical limitations; for example, the foundation (cement) must be set before the structure can be built
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Discretionary dependencies (preferred logic) The project team determines which dependencies are discretionary (those that can wait or those that should proceed) and the preferred logic sequence for best results External dependencies These dependencies include activities that are project related (for example, the testing of software is dependent on the hardware being received, installed, and running prior to installation of the software application) Or, in some cases, outside the project (for example, the project can t begin until the building materials are received onsite from the lumber yard) Other external dependencies might be government regulations that must be met or special reporting such as with regulatory organizations like the Occupational Safety and Health Administration (OSHA) or the Sarbanes-Oxley (SOX) Act (for financial reporting)
Arrow Diagramming Method The first thing to remember about the arrow diagramming method is that the activity is shown on the line (or arrow), not in a box (see Figure 6-4) AOA (activity-on-arrow) is less common than AON (activity-on-node) Also, AOA has no formal relationships other than the placement of the activities in the diagram Unlike the AON network diagram, where you can show any relationships between activities (FS, SS, FF, and SF), the AOA network diagram can only show FS (Finish-to-Start) placement of activities The AOA approach is not as popular as AON but definitely has its place in certain industries or applications As with AON, AOA can be created manually or via a software application tool or template in your Project Management Information System (PMIS) Another feature of AOA (not found in AON) is the dummy activity A dummy activity indicates a dependency between two activities and is shown as a dashed (or dotted) line Dummy activities carry zero time duration
End F E Start A B *G C D *Dummy activities are shown as dotted lines G and have zero (0) resources and zero (0) duration assigned
Figure 6-4
Sample arrow diagram method (ADM/AOA)
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