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6: Project Time Management
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PERT and Gantt Charts
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PERT and Gantt charts are tools commonly used by project managers to visually show activities and the time relationships of the activities for controlling and administering the project schedule The Gantt chart and the PERT chart are probably the two best known charts in project management Each of these can be used for scheduling, but because Gantt charts don t illustrate task dependencies (relationship lines or arrows between activities), they can be confusing Some PMs use both types of charts The critical path can be found using CPM on either PERT or Gantt charts
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Network diagramming is a fairly simple process once you get the hang of it According to Joseph Philips, in his book PMP Project Management Professional Study Guide, Second Edition, Network diagrams may also be known as PERT charts, though this term may be slightly inaccurate PERT, Program Evaluation and Review Technique, is a specific network diagram using weighted averages [4] (Don t worry PERT has been dropped from the PMBOK)
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PERT Charts A PERT (Program Evaluation Review Technique) chart is a project management tool used to schedule, organize, and coordinate tasks within a project PERT is a methodology developed by the US Navy in the 1950s to manage very large, complex projects, such as the Polaris submarine missile program, which had a high degree of intertask dependency A similar methodology, the critical path method (CPM), was developed for project management in the private sector at about the same time Classical PERT charting is used to support projects that are often completed using an assembly-line approach The PERT method extends the critical path method by considering the uncertainty in estimating activity duration in order to estimate the probability of finishing a project in a given time [5]
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Some scheduling softwares refer to the PERT chart as a Gantt chart (see Figure 6-5) This is not completely accurate because the Gantt chart is more of a bar chart and usually does not have relationship lines between activities Also, it is important to know that even though PERT is similar to CPM, PERT uses Expected Value, which is calculated using the three-point (weighted value) estimate shown later in this chapter (in Figure 6-10)
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Figure 6-5
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Sample PERT chart (referred to as a Gantt chart in this scheduling program)
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Gantt Charts (Often Shown as Bar Charts) The Gantt chart, developed by Charles Gantt in 1917, focuses on the sequence of activities necessary for completion of the project Each activity on a Gantt chart is represented as a single horizontal bar on an X Y chart The horizontal axis (X-axis) is the time line of the project and the length of each activity (or task) bar corresponds to the duration of the activity The Y-axis shows the list of WBS activities (see Figure 6-6) A Gantt chart is also a useful tool for planning and scheduling projects and is helpful when monitoring and reporting progress
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NOTE
Essentially, the Gantt chart is a time-scaled network diagram shown as a bar chart with no lines to indicate relationship between activities As mentioned, some scheduling software tools inappropriately show Gantt charts with relationship lines between activities, much like a PERT chart
6: Project Time Management
Project Development Schedule
Qtr 1 Project Steps: Explore Market Need Develop Concept for Product Begin Development Cycle Develop Graphical User Interface User Interface Test Evaluation Alpha Version Release Quality Assurance Testing Phase 1 Fix Outstanding Problems from Alpha Beta Version Release Quality Assurance Testing Phase 2 Fix Outstanding Problems from Beta Design Box and CD Labels Begin Advance Advertising Campaign First Customer Ship Preparation Final Quality Assurance Testing First Customer Ship Release Production and Packaging Development QA Testing Marketing Box Art Milestones Jan Feb Mar Apr Qtr 2 May Jun Jul Qtr 3 Aug Sep Oct Qtr 4 Nov Dec
Figure 6-6
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