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PMP Certification: A Beginner s Guide
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Make-or-Buy Decision
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Sometimes it is best to do the work internal to your project team or make a product in-house if you have the tools and the talent Then there are times you need to go outside the project team to buy the expertise or products needed The make-or-buy analysis is a way to help ensure you and the team are focused on those things you can do internally and allows you increased flexibility when you are better off going outside for the skills or products needed This option can work well or may add risk to your schedule This risk will be discussed more in the Project Risk Management and Project Procurement Management knowledge areas (s 11 and 12, respectively)
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4 Estimate Activity Durations Process
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Congratulations By this time, you and the team have identified the work, what needs to be accomplished, and who is going to do the work Now it is time to get the team together again and perform the Estimate Activity Durations process for all the activities on the project I can t emphasize enough the importance of this process being a team sport This is where the team has to provide their input and expertise in estimating the duration of the work activities You will have a better chance of getting buy-in if you work this process as a team Besides, two heads (or many heads) are better than one The synergy and brainstorming will provide you a more complete package when the process is finished I should also mention that duration estimating is usually measured in days, as opposed to effort, which is usually estimated in hours Duration estimating is the length of time the activity will take, whereas effort is the labor applied to the activity Duration estimating should take into account meetings, unscheduled interruptions, and project management activities other than hands-on work, which tends to always take longer than expected Effort (or level of effort) estimating is used more extensively in estimating cost, where you are only charged for the actual time spent on the project These two types of estimating usually go out the window if the person is assigned to your project full time (dedicated) and you will be paying for them full-time, regardless of the specific hours spent in direct support of the project
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Let s say we are working on our painting project The team has determined it will take 80 hours to complete painting the house Now if we have two people painting, we can complete the job in 40 hours Therefore, the estimate based on resources available is 40 hours (or one business week) If we add two more people to the project, we should be able to complete the job in 20 hours duration; however, we are still expending 80 hours of effort
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6: Project Time Management
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Other dynamics need to be considered when estimating activity duration For example, it has been my experience that the actual time to complete an activity goes up with the more people you assign to it When you put more people on the project, there tends to be more distractions, the workspace may become limiting, and the workers can become counterproductive Therefore, instead of 80 hours, the activity could very well take 100 hours Another common problem occurs when making the team work more overtime At some stage, you reach the point (or law) of diminishing returns when throwing more overtime hours at an activity The result of this dilemma is a decrease in quality, more mistakes, and potential injuries due to employee fatigue
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Estimate Activity Durations Inputs, Tools and Techniques, and Outputs
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There are a large number of inputs, tools and techniques, and outputs associated with the Estimate Activity Durations process Also notice the many types of tools and techniques (see Table 6-2) that can assist the PM and team in estimating activity durations Let s take a closer look at some of them
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