Managing Documents in Document Libraries in .NET framework

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Managing Documents in Document Libraries
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"You cannot overwrite a major version file"; $check = $true; } Finally { if ($check -eq $true) { Write-Host $_Name Not Checked in; } else { Write-Host $_Name checked in; } $check = $null; } } else { Write-Host $_Name already checked in; } } } else { # Store file URL in a variable $fileURL = $folder + "/" + $file; $spFile = $spWebGetFile($fileURL); # Check if file is not checked in if ($spFileCheckOutType -ne "None") { Try { $spFileCheckIn($comment,$spCheckinType); } Catch { "You cannot overwrite a major version file"; $check = $true; } Finally { if ($check -eq $true) { Write-Host $spFileName Not Checked in; } else { Write-Host $spFileName checked in; } $check = $null; } } else { Write-Host $spFileName already checked in; } } $spWebDispose()
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To use the Invoke-SPFileCheckinps1 script to check in a single file, type the following:
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PS > \Invoke-SPFileCheckinps1 -url http://nimaintranet ` >> -folder "Shared Documents" -file MyDocdocx -checkinType minor
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PowerShell for Microsoft SharePoint 2010 Administrators
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To check in all the files in a document library, use the -all switch
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PS > \Invoke-SPFileCheckinps1 -url http://nimaintranet ` >> -folder "Shared Documents" -checkinType minor -all
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Managing Content Types
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A content type is a reusable object in SharePoint that allows you to centrally define different types of content with, for instance, metadata and workflows For example, you might use a content type to ensure that all Microsoft PowerPoint presentations always use the same template and metadata By creating a content type and making it available in all document libraries, end users will be able to click the New button in the document library and find the template Also, the mandatory metadata needs to be filled in before the document can be saved Content types can easily be created using Windows PowerShell and the SPContentType class SharePoint comes with a number of content types Your new content types need to derive from any of the root content types or from any other content type you create You also need to specify which content type collection it should be added to and its name In the next example, we use the New-Object cmdlet to create an instance of the MicrosoftSharePointSPContentType class and store it in a variable The NewObject cmdlet supports the -ArgumentList parameter, which we use to pass a list of arguments to the constructor of the MicrosoftSharePointSPContentType class
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PS PS >> >> > $spWeb = Get-SPWeb -Identity http://nimaintranet > $contentType = New-Object MicrosoftSharePointSPContentType -ArgumentList ` @($spWebContentTypes["Document"], $spWebContentTypes, "Company Presentation")
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You can set a number of properties on a content type, including the document template to be used and the set of fields that should be associated with the content type In this example, we specify a group that a content type should belong to by using the Group property When we have set the group name, we use the Add method provided by the MicrosoftSharePointContentTypeCollection class If the group does not exist, SharePoint will create it when adding the new content type
PS > $contentTypeGroup = "Nima Document Content types" PS > $spContentTypeCollection = $spWebContentTypes PS > $spContentTypeCollectionAdd($contentType)
The content type collection contains all the content types available on a site To get a list of the content types available, we can pipe the collection to the Select-Object cmdlet and retrieve the Name property The list now includes the Company Presentation content type we created in the previous example
PS > $spContentTypeCollection | Select-Object -Property Name
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Managing Documents in Document Libraries
Now our new content type is available to all sites within the site collection, but in our scenario, we also want to associate the content type with a specific SharePoint document library In this case, we need to use the MicrosoftSharePointSPList object In the following example, we get the Company Presentation content type by using the WhereObject cmdlet and filtering on the content type s name Then we use the returned content type as input to the Add method of the relevant SPDocumentLibrary object
PS >> PS >> PS > $contentType = $spContentTypeCollection | Where-Object {$_Name -eq "Company Presentation"} > $spDocumentLibrary = Get-SPList -url "http://nimaintranet/Shared Documents" > $spDocumentLibraryContentTypesAdd($contentType)
The following Add-SPContentTypeToList function can be used to add existing content types to a specific list
function Add-SPContentTypeToList ([string]$url, [string]$contentType) { # Use the Get-SPList function to retrieve a list $spList = Get-SPList -url $url $spWeb = $spListParentWeb # Get the content type $spContentType = $spWebContentTypes | Where-Object { $_Name -eq $contentType } # Check if the content type exists if (-not([string]::IsNullOrEmpty($spContentType))) { # Store the list content types in a collection $spContentTypeCollection = $spListContentTypes; # If content type does not exist in list, add it if (-not($spContentTypeCollection | Where { $_Name -eq $contentType })) { $spListContentTypesAdd($spContentType); } else { Write-Host "The content type specified already exists"; } } else { Write-Host "The content type specified does not exist"; } $spWebDispose() }
You can use the function to add a new content type to a document library by typing the following:
PS > Add-SPContentTypeToList -url "http://nimaintranet/Shared Documents" ` >> -contentType "Company Presentation"
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