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Only the author of the item/document and users with the Approve permissions are able to see the items/documents Only the author of the item/document or users with the Edit items permissions can view the items/documents Any user who has access to read the item/document can see the item/document
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The following is an example of how to set the draft version security to allow only users who can approve items to see the draft items in a document library
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PS >> PS PS > $spDocumentLibrary = Get-SPList -url "http://nimaintranet/site/Shared Documents" > $spDocumentLibraryDraftVersionVisibility = "Approver" > $spDocumentLibraryUpdate()
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The following Set-SPDraftItemSecurity function sets draft item security in a list or document library in SharePoint 2010
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function Set-SPDraftItemSecurity( [string]$url, [switch]$reader, [switch]$author, [switch]$approver ) { # Use the Get-SPList function to retrieve a list $spList = Get-SPList -url $url # Check if Content Approval is enabled if ($spListEnableModeration -eq $true) { if ($reader) { # Any user who can read items $spListDraftVersionVisibility = "Reader"; } if ($author) { # Only the author and users who can edit items $spListDraftVersionVisibility = "Author"; } if ($approver) { # Only the author and users who can approve items $spListDraftVersionVisibility = "Approver"; } # Update list settings $spListUpdate(); } else { Write-Host Enable Content Approval for the list: $spList } }
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You can use the function s three switch parameters reader, author, and approver to specify the desired draft version security level The following example allows users who can edit items to see the draft items in a document library
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PS > Set-SPDraftItemSecurity -url "http://nimaintranet/site/Shared Documents" ` >> -author
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Managing Versioning
Require Check Out
The Require Check Out setting determines whether users must check out a document in a document library before making any changes to it This setting applies only to document libraries You can enable or disable the Require Check Out setting using the ForceCheckout property of a document library object
PS >> PS PS > $spDocumentLibrary = Get-SPList -url "http://nimaintranet/site/Shared Documents" > $spDocumentLibraryForceCheckout = $true > $spDocumentLibraryUpdate()
The following Set-SPRequireCheckOut function automates the steps required to configure the Require Check Out setting in a document library in SharePoint 2010
function Set-SPRequireCheckOut( [string]$url, [switch]$enable, [switch]$disable ) { # Use the Get-SPList function to retrieve a list $spList = Get-SPList -url $url if($spList -is [MicrosoftSharePointSPDocumentLibrary]) { if ($enable) { # Enable check out requirement $spListForceCheckout = $true; } if ($disable) { # Disable check out requirement $spListForceCheckout = $false; } # Update document library $spListUpdate(); } }
The next example shows how to use the Set-SPRequireCheckOut function to force the users to check out documents before making any changes to them in a document library
PS > Set-SPRequireCheckOut -url "http://nimaintranet/site/Shared Documents" ` >> -enable
PowerShell for Microsoft SharePoint 2010 Administrators
You can also use this function to disable the Require Check Out setting
PS > Set-SPRequireCheckOut -url "http://nimaintranet/site/Shared Documents" ` >> -disable
Additional Functionality in SharePoint 2010
It is possible to manage the versioning settings from the graphical user interface, as shown in Figure 17-1 End users with sufficient permissions in a SharePoint list can limit the number of versions to store When content approval is enabled, there is an option to have minor versions that could be configured to be visible only to users with sufficient permissions The versioning settings are set on each individual SharePoint list There is no option in the browser-based user interface to apply versioning settings to all lists or document libraries within a site or the entire Web application
Figure 17-1
Versioning settings for a SharePoint 2010 document library
17:
Managing Versioning
Summary
In this chapter, we created several functions to help solve a very common problem in SharePoint environments an unmanageably large number of list item versions This included changing the different versioning-related properties that can be applied to lists and libraries We also looked at how to configure draft version security using Windows PowerShell Finally, we demonstrated how to enable and disable the Require Check Out feature on document libraries
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Managing Service Applications
PowerShell for Microsoft SharePoint 2010 Administrators
n 9, we made a scripted installation of SharePoint 2010 that left us with a clean farm, without any Web applications or service applications In this chapter, we will look at how to create and manage service applications so that their creation can be included in a scripted installation In our first scenario, we will create a new managed metadata service application and assign it to the application proxy group Workspaces, which we created in 10 when we added a new Web application to the farm We will then look at how to configure an existing service application by adding new service application administrators and changing some of its settings Next, we will demonstrate the steps necessary to publish a service application so that the service application data in this case, the managed metadata becomes available to another farm This is very useful in situations where you have different farms for Extranet, Intranet, and Internet access, but want to share, for instance, the same taxonomy structure throughout the whole SharePoint environment
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