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The first button, Paste, creates a new PowerPivot table and copies in data from the Clipboard This is yet another way of moving Excel data (though the Clipboard data doesn t necessarily have to originate in Excel) into PowerPivot The second and third
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Figure 3-5
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buttons in the Clipboard group, Paste Append and Paste Replace, are only operative when you are viewing a PowerPivot table created through the Paste button Please note that Paste Replace will replace the whole table; thus, if you have only one piece of data on the Clipboard, this will overwrite the entire table The Copy button allows you to copy data between PowerPivot tables After using Copy, you can use Paste to create a new table or Paste Append or Paste Replace to place the copied data into a table previously created through Paste You can t copy and paste between existing PowerPivot tables, but you can paste into a new PowerPivot table There is an additional use for Copy you can subsequently paste into an Excel worksheet, if you want to perform traditional Excel analysis on the data, or into another application such as Word or PowerPoint
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The Get External Data group represents the core of PowerPivot It includes all of the main data sources for your PowerPivot tables (with the exception of linked Excel tables and Clipboard data) It is of vital importance, so we ll devote some time to looking at its buttons and features The buttons in this group (reading from top to bottom and left to right) are From Database, From Report, From Data Feeds, From Text, From Other Sources, and Refresh All of these buttons, apart from the Refresh button, result in further dialogs or drop-downs The Refresh button is disabled until you have imported some data Let s start with From Database
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The From Database button results in three main options: SQL Server, Access, and Analysis Services or PowerPivot As SQL Server appears first and is so popular, we ll consider it first Even if you don t have SQL Server, I advise you to read the section some topics covered (for example, query writing and filtering) are common to many of the PowerPivot data import options The From Database drop-down menu is shown in Figure 3-6 From SQL Server The previous chapter has step-by-step instructions and a practical on how to import SQL Server tables in case you jumped into the book at this point If you choose SQL Server, you have to provide a server name, a database name, and select the relevant tables and/or views (alternatively, you can write a Select statement
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Figure 3-6
From Database drop-down menu
3: PowerPivot: In-Depth
or type the name of a stored procedure that returns data) We looked at SQL Server imports in the previous chapter but please notice that in the Select Tables and Views stage of the Table Import Wizard, there is a Preview & Filter button (the Select Tables and Views stage does not appear if you chose to write your own query) The Select Tables and Views dialog is shown in Figure 3-7 If you click the Preview & Filter button, it opens a Preview Selected Table dialog on the currently selected table This dialog is shown in Figure 3-8 As well as showing a preview of the data, it allows you to turn off those columns you don t need (in effect, you are writing a Select column list) In addition, each column has a small drop-down button that lets you filter and/or sort the data in effect, you are writing a SQL Where and/or Order By clause If you change your mind about filtering the data, you can click the Clear Row Filters button or reopen the filter drop-down in the column heading and choose (Select All) or Clear Filter From You can also filter and/or sort data retrospectively in the PowerPivot window or in a pivot table in Excel Filtering data at this import stage or in the PowerPivot
Figure 3-7
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