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Design Ribbon in PowerPivot
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To display the Design ribbon in PowerPivot, click the Design tab If the ribbon opens over the top of your PowerPivot table and obscures the first couple of rows, doubleclick rather than single-click the Design tab The Design ribbon contains the following groups: Columns, Calculations, Connections, Relationships, Properties, and Edit Once again, let s work through these in sequence from left to right The Design ribbon is shown in Figure 3-30
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Columns Group
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In the Columns group there are three buttons: Hide and Unhide, Add, and Delete There is a fundamental difference between hiding and deleting columns If you delete
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Figure 3-29 Column Width dialog
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Prac tical PowerPivot & DAX Formulas for Excel 2010
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Figure 3-30 Design ribbon in PowerPivot
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a column, you have lost it from PowerPivot and subsequently from any pivot report based on PowerPivot You can t undelete by using the Undo button in the Edit group However, you can add the column back by going through the Table Properties button in the Properties group and turning on the column s check box Note that if you do this, the column gets added at the end of the table and not in its original position If you imported from a table rather than writing a SQL query, this is another way to rearrange your columns However, it s probably much easier to drag columns around in the table to change the order Hiding a column merely removes the column from the display (in PowerPivot and/or in a pivot table based on the PowerPivot table) Hiding a column does not delete the column Hidden columns can be referenced in DAX functions and formulas deleted columns can t be used The Hide and Unhide button leads to the Hide and Unhide Columns dialog, which is shown in Figure 3-31 Here you can hide a column in PowerPivot and/or a pivot table back in Excel If you have columns that are used in DAX calculated columns,
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Figure 3-31 Hide and Unhide Columns dialog
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3: PowerPivot: In-Depth
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it s possible you only want the PowerPivot Field List for the pivot table to show the final resulting column and not the original This is especially useful if the column is a non-additive measure, such as price, that is only used to multiply by quantity to give a fully additive measure of the sales amount To reshow a hidden column, click Hide and Unhide again or use the Undo button in the Edit group the latter option is not available for long If you close the PowerPivot window and reopen it, the Undo button is disabled Clicking Add jumps you to a new column at the right-hand side of the table and activates the formula bar so you can enter a DAX formula Alternatively, you can scroll to the far right to see a new column with a header of Add Column if you click in this column, it also activates the formula bar Clicking Add saves a scroll! The Delete button, as you might expect, deletes a column from a PowerPivot table You can undelete by clicking the Table Properties button in the Properties group
Calculations Group
There is just the one button, Calculation Options, in the Calculations group The button has three options in its drop-down menu: Calculate Now (F9), Automatic Calculation Mode, and Manual Calculation Mode This drop-down is shown in Figure 3-32 Your choice is between automatic and manual calculation mode Automatic calculation mode is the default If you change to manual calculation mode, you can then use Calculate Now (f ) or press the f key to force a calculation If you are in manual mode, any changes to a calculated column result in the column being grayed-out and a Calculation required smart tag being displayed The calculation refers to one or more DAX calculated columns A DAX calculated column is a new column that you add to a table and into which you enter a DAX formula consisting of one or more DAX expressions containing functions, operators, and literals After you enter a DAX formula in the formula bar and press enter, the DAX formula evaluates for every single row in the table and the results are materialized When you need to create many calculated columns with complex DAX formulas on many tables with millions of rows, this continual evaluation or calculation for every single calculated column at a time can interrupt your work for a few moments You can postpone the calculations until you are ready by switching from Automatic Calculation Mode to Manual Calculation Mode If you do so, remember to click Calculate Now (f ) or press the f key after you have finished the last formula
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