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12: A Few Ideas: PowerPivot and DAX Solutions 7
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Remove Sales from Values and add Quantity from Order Details You should still see the same three categories However, these are the top three by sales, not by quantity In fact, Meat/Poultry is only number seven by quantity You can prove this by replacing the set in Row Labels with Category from Products again and sorting largest to smallest on quantity This is really quite powerful stuff! You can display rows (or columns) with a particular measure, but with the criteria determined by a non-visible measure A little MDX gives you lots of control You could do this through the GUI (Row Labels, Value Filters, Top 10 and choose a different measure from the current measure) however, it involves a bit of work every time A set can simply be reused as and when required The following example would be a little bit more difficult through the GUI it shows the second and third top categories by sales, no matter which measure is being displayed:
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Except ( topcount ( { ([Products][Category]&[Beverages]), ([Products][Category]&[Condiments]), ([Products][Category]&[Confections]), ([Products][Category]&[Dairy Products]), ([Products][Category]&[Grains/Cereals]), ([Products][Category]&[Meat/Poultry]), ([Products][Category]&[Produce]), ([Products][Category]&[Seafood]) }, 3, [Measures][Sales]), topcount ( { ([Products][Category]&[Beverages]), ([Products][Category]&[Condiments]), ([Products][Category]&[Confections]), ([Products][Category]&[Dairy Products]), ([Products][Category]&[Grains/Cereals]), ([Products][Category]&[Meat/Poultry]), ([Products][Category]&[Produce]), ([Products][Category]&[Seafood])}, 1, [Measures][Sales] ) )
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If you want to change a set, click Fields, Items, & Sets again This time, choose Manage Sets from the drop-down menu This opens the Set Manager dialog, as shown in Figure 12-31 Select your set and click Edit to see the Modify Set dialog This dialog is the same as the New Set dialog shown earlier in Figure 12-28
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Prac tical PowerPivot & DAX Formulas for Excel 2010
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Figure 12-31 Set Manager dialog
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So far, this book has used pivot tables (and occasionally pivot charts) to display data from the PowerPivot model However, you don t have to use pivot reports to display data This section shows how to visualize PowerPivot model data without doing so in a pivot table There are a couple of reasons why you might want to do this One, you want to create your own custom front end in an Excel worksheet Two, you might want to manipulate the data further with functions from Excel s formidable arsenal of functions There are many ways to access PowerPivot data without a pivot table You could use VBA in Excel, or, perhaps, create an SSRS report on a PowerPivot model published to SharePoint In this section, two alternative approaches are considered One exploits the Excel GETPIVOTDATA() function, and the other uses the Excel CUBE() family of functions
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Maybe this one is cheating slightly There is still a pivot table, except it might be on a separate worksheet which, optionally, you can hide There is an Excel function called GETPIVOTDATA() This function extracts data from a pivot table You place the function in a cell that is away from the pivot table, or, better, on a separate worksheet Fortunately, this function is self-generating From a cell, type = in the Excel formula bar, then click on a value in the data area of a pivot table, then press enter The GETPIVOTDATA() syntax to reference the data in the pivot table is generated Here s an example:
=GETPIVOTDATA("[Measures][Sum of Quantity]",$A$1, "[Products][Category]","[Products][Category]&[Beverages]")
12: A Few Ideas: PowerPivot and DAX Solutions
The first parameter is a reference to the measure you wish to return The second parameter locates the pivot table you wish to reference Then you can have any number of parameters that provide the coordinates for the data Here, it s going to show the sales for Beverages If you want to write this function by hand, the syntax to reference a pivot table on a different worksheet is slightly different Following is the same example, but it s referencing a pivot table in Sheet2 (please note the addition of Sheet2!):
=GETPIVOTDATA("[Measures][Sum of Quantity]",Sheet2!$A$1, "[Products][Category]","[Products][Category]&[Beverages]")
You can use GETPIVOTDATA() to calculate BI answers that are not so easy through the pivot table GUI or DAX For example, you might want to show the sales of two products from two separate product categories as a percentage of the two product categories combined Should GETPIVOTDATA() not self-generate, it may be turned off To check this, click File | Options | Formulas and look at the setting for Use GetPivotData functions for PivotTable references Alternatively, check the setting for Generate GetPivotData in the Options drop-down menu in the PivotTable group of the PivotTable Tools/Options ribbon
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