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CHAPTER 11 Managing Risk and Change
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Table 11-2 Change request form with eld de nitions (Continued).
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Section B: Status and issues Project manager Others required for decision Others who have input in decision Status Name of project manager responsible for change control process Names of all stakeholders and team members who need to approve the change Names of anyone who should review the decision or provide technical work in its evaluation Select one: Pending: decision process not yet started Under review: owned by project manager, review happening soon, note expected completion date Constrained: awaiting information or task completion. Highlight the active task constraining the decision process below Decided: decision made, follow-up action in progress Complete: change and its consequences fully integrated into project and product plans and deliverables E ect on delivery date (duration) for any milestones. E ect on e ort E ect on project cost. If this change is in excess of available funds, possible sources of funds High level: does introducing this change put the project as a whole at higher risk, for either management or technical reasons Low level: what new risk events should be added to the risk plan if this change is adopted If it is not E ect on quality and test plans. If modules that have already been tested will need to be modi ed, note this and estimate additional e ort and risk Review all other areas of project management, and note any additional items. For example, if success for this change requires any particular people, or consulting services or purchases, note them here Action items required for decision Owner Person who will perform the task Task, deliverable, due date A task necessary to make the change decision. What will be delivered, when, and to whom
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Table 11-2 Change request form with eld de nitions (Continued).
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This includes technical research within the project, and also external items such as stakeholder evaluation of the change or sponsor s determination if funds are available When a task is complete, add DONE Section C: Disposition and follow-up Decision Reason Choose one: accepted, accepted with modi cations; rejected Reason for decision. Choose one or more: For acceptance: essential item or value exceeded cost; risk acceptable For acceptance with modi cations: note reason for modi cation after reason for acceptance For rejection: change not needed, desired result already obtained by project; risk too high (specify undesirable consequences); cost exceeded value; delay to project unacceptable; change not possible due to sta ng or technical reasons; change would create quality problems (due to incompatibility); change required modi cation of modules past testing All speci c items in all documents or components that need to be changed to implement the change itself List of all documents or components reviewed. (Should include entire project plan, and any relevant product documents or components.)
Documents or components changed to implement change Documents or components reviewed and modi ed (if needed) to integrate change into project Quality control steps to ensure change is properly managed Person who requested change Project manager Other approvals
Application of quality control for change control
Sign and date Sign and date Sign and date
CHAPTER 11 Managing Risk and Change
Table 11-3 Change control process.
Activity triggered by: Verbal or written request for change Brief description: Carries the change request form through the process of change control to resolution and integration of results into the project Inputs: Informal change request (verbal or written) plus blank change control form, or formal change request (prepared on form) from any source of change from any stakeholder on the project Outputs: Decision regarding change. Description of change (including any modi cations). Description of actions to be taken to accomplish and verify change, and integrate change into project. Description of quality control steps taken to ensure change is appropriately completed and integrated Tools: Change request form Veri cation (QC): Status review of all change requests weekly by project manager. End-of-stage review of all change requests. Review of change request integration into test plan before testing begins Process: Actions to be performed by project manager unless otherwise speci ed. The form refers to the change request form unless otherwise speci ed. 1. Review initial change request. 2. Create or complete rst version of change request form with customer, including as much of sections A and B as possible. 3. Receive customer agreement that the change request form adequately describes the request. Reach agreement on whether the change is essential to project success, or merely bene cial, and the degree of bene t. 4. Identify technical issues to be addressed in evaluating the change, assign tasks, and list them on the form. 5. Identify stakeholders who need to review or approve the change, contact them, and identify them on the form.
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