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CHAPTER 5 Concept
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a ected indirectly Who will have to change the way they work De ne users by organization and department, and also by name.  Support personnel. Who will maintain the system Who will help or train users  Security. How will organizational security be a ected by the new system, and by its installation If there are customer security concerns (perceived or real), what are they How will they be addressed  Other people and organizations. Audit groups, peripheral organizations, vendors, and customers may be a ected by this project. All of these should be identi ed. However, the scope statement for an audit looks very di erent. The overall structure of an audit is very similar from one to the next. The purpose is either mandated by law or justi ed by a clear business need. So the audit scope statement focuses more on the details.  The customer to be audited. It could be a company, a division, a department, or a project.  The audit trigger. We name the law or regulation that requires the audit, or the executive justi cation for the audit request.  The list of auditable items. This is a detailed list of what will be examined by the auditors.  Relevant regulations or statutes. An audit compares reality against the rules. Which rules This list may actually be routine, or it may be developed later, in the analysis stage.  Past audits of this customer. If this entity has been audited before, then a copy of prior audit results.  The audit report recipient. Who will receive the completed audit Usually, the executive director, or the board of directors. As you can see, a scope statement varies with di erent types of projects. You can build your own scope statement for the projects on which you work. Simply make sure you are answering all the important questions about the project for all the key stakeholders. We can combine these aspects of scope with the concept of inclusions and exclusions in order to de ne our scope precisely. The scope de nition matrix for a wireless communications system in Table 5-2 illustrates this tool. Working alone, we cannot de ne the scope of a new project. Indeed, project scope is driven by the business and by the customers of the project. Therefore, to de ne the scope, we must identify the stakeholders and meet with them. The context diagram will help us identify stakeholders.
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Table 5-2
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PART TWO A Project, Start to Finish
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Scope de nition matrix with inclusions and exclusions.
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Scope area Business value
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Inclusions Ways in which the system will help the business or its customers. Business functions that users will perform on the system, or consumer use of the system. Functionality for the customer. Is this a new system or an upgrade, or an addition of a component or an enhancement What old systems are being upgraded Is any new hardware being acquired Are any components or licenses being upgraded What telephony, data, and wireless systems and equipment, including platforms, operating systems, data bases and data management tools, and networks, are being a ected or replaced What data will the system work with What system(s) currently hold this data How frequently is the data updated, backed up, or archived Who will use the system Identify both business units or departments, and also speci c users. Who will support the system Who will support the users What documentation and training will the project need to deliver to these people so they can do their job What do these people know that could improve the quality of the project
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Exclusions Value some users might expect which is not realized by implementation of this system. Activities that the system will not support. De ne what system (computerized or manual) will be used to perform those functions. What related systems are not being changed
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