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PART TWO A Project, Start to Finish
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The work of creating the full requirements speci cation describes in detail the product or service as it will appear to users and interact with other systems. Methods for creating the requirements speci cation include interviewing, meeting, document reviews, and prototyping. The exact tools for describing the product or service depend on the nature of the goal, the tools with which teams are familiar, and the development tools that will be used later on. Here are some examples from di erent types of projects:     Movies and television commercials use storyboards, either drawn by hand or laid out on a computer, to plot visual images. Computer analysts use data ow diagrams, entity relationship diagrams, and CASE (computer-aided software engineering) tools. Architects and engineers use CAD (computer-aided design) tools. Auditors develop an audit plan and make sure that the requirements conform to regulatory standards, such as the GAAS (generally accepted auditing standards) provided by the AICPA (American Institute of Certi ed Public Accountants).
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It is important that requirements de nition be an open, interactive process that comes to a clear, unambiguous resolution. In the early and middle stages, you present the customer with a view that says, This is what we have thought of so far. Please correct it, improve it, and add more details. If you want it to be di erent, or if there are mistakes, now is the time we want to know. Encourage careful review and active participation. You will have to do a lot of rework later on if you do not have active, responsible customers or customer representatives now. If the customers think that you can do all the work, or that all you want is to write up what they said the rst time and have them check it, then your analysis will not have enough depth. At the end of the analysis stage, the customers will be asked to con rm that the requirements speci cation is complete and correct. After the analysis stage, changes to the requirements speci cation require change control, which is costly. Lack of change control would allow scope creep, which is more than costly: It can be disastrous. It is also important to prioritize the set of requirements. At a minimum, each requirement should be designated as either an essential core requirement or an optional enhancement. The full list of documents should be maintained in the project overview, and the project manager should ensure that each document is built with both technical and customer input, and is reviewed and approved by the customer.
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CHAPTER 6 Analysis CREATE THE HIGH-LEVEL PROJECT SCHEDULE AND BUDGET WITH THE CUSTOMERS
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Once the goal is clearly de ned, you can make a reasonable estimate of the project e ort and duration. This estimate will not be as accurate as the one you will create at the end of the design stage. But you will be able to de ne the planned end dates of each stage of the project and the milestones to be delivered at each of those times. Along with this, you can present a budget that is more accurate than the one you created at the end of the concept stage. Putting all this together, you can calculate return on investment (ROI) and complete the business case and the project overview. Estimation techniques and ROI are discussed in 10.
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REVIEW ALL DOCUMENTS AND RESOLVE ANY OPEN ISSUES
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Review each document for clarity and completeness. Contact any stakeholder for additional information to complete the documentation. To be completely thorough, it is best to use a review methodology appropriate to your industry. These advanced techniques are beyond the scope of this book, but are well worth mastering once you have basic project management under your belt.
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