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Don t write out full sentences on your cards. Use key words to focus on the points you want to make. Key words allow you to sound fresh and natural as you make your way through the presentation. There are, of course, a few exceptions: Write out quotes to ensure accuracy. Write out statistics as well as the statements you ll use to rephrase the numbers to make them more easily understood. Write out any speci c details that must be given verbatim. Use a script when dealing with highly sensitive information. When there is no room for misinterpretation, read from the script. Write out the rst few words of introductions and conclusions to assure a smooth start and nish.
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CHAPTER 8 Using Notes INCLUDE TRANSITIONAL PHRASES
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Transitional phrases help you move smoothly from point to point. They provide a signpost for the audience to know you are changing ideas. Here are some examples of transitions: Next . . . Followed by . . . Now let s look at . . . And nally . . . Include these phrases in your notes, but again, don t write out the full sentence. Just use a phrase or two to help you remember the appropriate way to make the transition.
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Print notes on only one side of each card or paper. Flipping cards over distracts the audience and can confuse the speaker. In a Web-based meeting, the sound of shuf ing papers is annoying, so keep extraneous movements to a minimum. Onstage or online, using double-sided notes is an invitation to disaster really!
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NUMBER YOUR CARDS
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Number each note card or page boldly in the upper right corner. This is a good preventive measure. In case cards are dropped or mixed up, you can quickly get them back in numerical order. Don t staple or bind your notes. When Ari Anderson was a keynote speaker for the Fire ghters Association, he got off to a rough start. Ari came to the stage with his notes in his hand as Carlos Pena made the introduction. As Carlos said Ari s name, he gestured widely, and bumped Ari s hand. Cards went ying. Since the notes weren t numbered, it took a few minutes to get them back in order, and Ari lost the impact of his introduction.
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USE AS FEW CARDS AS POSSIBLE
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The more cards you have, the more potential there is for confusion and distraction. You might be tempted to write out information in great detail, just in case you forget something. Don t talk yourself into doing this! When you stand before an
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Putting the Pieces Together
audience, the written word can act like a magnet, and your eyes will irresistibly go to the cards. This eliminates any chance for you to look or sound natural. Fewer cards can help the verbal and visual ow to stay smooth. As you become more experienced, you ll quickly learn how many cards, containing how much information, work for you. This number varies from person to person.
Speaking of . . . Stage Directions
Stage directions are instructions that a director gives an actor. Stage notes for a speaker are instructions you mark on cards to remind yourself to do something at a particular time. Some examples are Hold up prop, Pause for emphasis, and Point to the screen.
WRITE STAGE DIRECTIONS ON YOUR NOTES
Remember that no one sees your notes but you. It s perfectly acceptable to mark up the notes any way you please. Just make sure you know what your marks mean. In general, the simpler your system, the better it works. On my notes, I ve marked when to ask a question, turn to a speci c audience member, or hand out samples.
USE COLOR
Use the same color scheme for your cards each time you prepare a speech. The colors you use are a matter of personal preference, but remember that certain colors are far easier to see than others. For instance, yellow is an excellent highlight color, but does not work well for text. I use this simple technique for handwritten notes: blue ink for text and red for stage instructions. In the left margin, I use black for any last-minute additions to the speech. I ve done this enough that I hardly need to read the words, because I know what the colors mean.
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