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Use the whole screen. Don t use borders that take space you need for your data. Let your slides ll the screen and your graphics ll the slide.
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CHAPTER 9 Creating Great Slides
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Many slides will contain words to convey your message. These guidelines will help you use words effectively: Use words sparingly. If everything you say is on your slides, you are unnecessary and redundant. Use key words and simple phrases to make your point. Remember six by six. In general, use no more than six lines per slide and no more than six words per line. Use fewer lines and words if possible. Don t repeat. If each bullet point starts with the same word, include it in the title followed by a colon. Use phrases rather than sentences. Short phrases are usually more effective than full sentences. Using a quote is the exception to this rule. Spell-check. Proofread and proofread again. Ask someone else to look at your slides with fresh eyes. Be consistent. Keep your use of verbs and their tense, punctuation, and bullet-point style the same throughout the entire presentation.
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Photographs, drawings, and clip art are commonly found on slides. These tips will help you to use images to support your message: Graphics are more powerful than words. Adding a photo, graph, or drawing keeps your presentation alive and can add an emotional effect. Eliminate words if the graphic tells the story. Pay for copyright privileges. If you use copyrighted photos, graphs, or artwork, make sure to acknowledge the artist and pay the appropriate royalties. Use clear images. Check the quality and richness of your pictures. The more pixels in your photo, the richer and more accurate your projection will be.
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Graphics must have a purpose. Just because a picture is pretty or interesting doesn t mean you should include it in your slide show. Choose graphics that clearly support your message. Keep it simple. If your audience has to hunt to nd the meaning in the graphic, don t use it. Visual trumps verbal. Pictures are more powerful and memorable than words on a slide. Consistency counts. Don t mix photos and clip art in the same presentation. If you use clip art, buy top-quality images.
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Slides can support you as you make transitions in your presentation. Follow these suggestions when creating transition slides: Open with a welcoming slide. As your audience comes into the room, project a slide with your program name supported by a photo to set the mood. Open with factoids. To create a fun atmosphere, create rolling slides with trivia, movie facts, or company history. Let the slides roll as participants enter the room. Transition purposefully. Use a quote or simple graphic to indicate a clear transition between segments of your presentation. Keep transitions simple. Use special effects on a slide only when you want to create a special effect in your presentation.
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If you don t need to show a slide during a portion of your program, press the B on the keyboard for the screen to go to black. Press B again to resume the slides where you left off.
CHAPTER 9 Creating Great Slides
Using Your Slides with Style
Now that you have created great slides, following these recommendations will help you use slides with style and grace: Don t read your slides. We all know this rule, so why do so many presenters break it It seems that the words on the slides just draw our eyes to them. People who can read the slides themselves do not want to hear you read them. Period! Use a remote. If you don t have a remote control, get one! A remote allows you to change slides from anywhere in the room. Each remote operates on a frequency and has a limited range. Check how much space you have in your range. Beta-test. Slide colors change with the calibration of each projector. Test your slides on the actual projector you ll use in your presentation to be sure the colors on the screen are true. Hold onto your handouts. Hand out copies of your slides or other printed materials after the presentation unless you re using the handouts as a participant guide for note taking. Waiting to hand out the copies prevents the audience from looking ahead.
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