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CHAPTER 1 What Do I Do First
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product worth millions of dollars to the organization, you may need to make several different presentations before your nal presentation to the board. Ultimately, accomplishing this task may take several presentations given at different times, to different people. With this type of goal, the following steps should be considered: 1. Develop a very detailed communications plan that lays out all the key stakeholders involved, their areas of expertise, their circle of in uence, and your understanding of what is in it for them. 2. Investigate to understand the learning style, available time, and environment that best delivers your message to that individual. Everyone prefers a certain learning style such as visual, auditory, or tactile. Build your presentation with these learning styles in mind. Remember, you have to bring your audience over to your side to endorse and support this new idea or concept. 3. Attack your communications plan in sequence. Know whom you must present to rst, then whom they can in uence and when. You are trying to build a team of allies in the boardroom before you nally present on the big day. Third, you need to prepare the environment where you will convey your message. If it is going to be part of an overall board meeting, several items need to be considered: 1. When are you scheduled to present Hopefully, you are scheduled at a good hour of the day when the audience is fresh, attentive, and in a state of overall agreement. I would strongly recommend that you build a good relationship with the facilitator before the meeting to help ensure a premium spot to present. 2. The environment of the room needs to be comfortable. The lighting needs to be right. The slides need to be legible, and your voice needs to be clear from every area of the room. Check the volume of your microphone and the clarity of your slides. 3. Before you present, you need to work the room to establish an understanding of the current mind-set of the individuals. I always get there early, shake hands, introduce myself, and offer a subtle, complimentary greeting. This gives me a clue to the demeanor of the recipients. 4. As you step onto the oor to present, use an attention grabber in your overhead presentation that will bring everyone together. Make sure it relates to the topic that will be delivered. 5. Present at the level of the audience. Be crisp, concise, and polished.
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Getting Started
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Now What
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You ve come pretty far in just the rst chapter. If you ve followed the suggestions, you have a list of potential things to include in your presentation, you ve gotten over any temptation to procrastinate, you ve created a purpose statement, and you re get-
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Coach Yourself to Presentation Success by Dianne M. Kipp, B.S.N., PCC Con dence to stand in front of an audience does not arrive with us at birth. Most of us have to read a book such as this one or take a course in public speaking to improve our comfort level and hone our speaking prowess. Organizations like Toastmasters exist purely in response to the great demand resulting from most people s discomfort with presenting to an audience of any size. It takes courage to become the center of attention and to step outside our comfort zone. Take heart! Here are a few steps that will decrease the stress and increase the fun you might have as a presenter. Mental Preparation: Demystify the Fear Factor 1. F E A R isn t FEAR the main cause of our discomfort Think about this. Our mind creates the worst-case story, in the absence of facts: False Evidence Appearing Real. How to demystify the fear factor Simple: Find the facts that are present in the moment, and shift your attention to what you know is true. As you do, notice how your heart slows, your breathing relaxes, and you have a sense that all is well. a. Know the people who make up your audience who they are, what they do, what they came to learn, and how many will attend. b. Arrive at least two hours early to test equipment, conduct a dry run, and most importantly, interact with people as they arrive. c. Visit the room prior to your engagement. Practice in the room if possible. d. Have a friend videotape your presentation. It s very scary but very effective in giving you the facts about what the audience will experience, rather than what you imagine the audience will experience. It is always so much better than we feel it is.
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