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Large-Room Arrangements: Fifty Participants or More
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Most large meeting rooms are set in the same basic arrangements. If you are speaking at a hotel, conference center, or auditorium, you should be able to get a diagram to review as you prepare for the event. If you re fortunate enough to be working with a meeting planner, that person will help you choose the appropriate room arrangement. If you re on your own, these descriptions should help you choose the best room setup. Let s look at some common large meeting room arrangements.
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CHAPTER 14 Where Shall We Meet
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Speaking of . . . Power
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A speaker s power comes in many forms. Here are some types of power that you might not know you have: Referent power is based on association. We give power to people and groups we identify with and are perceived to have power when we are associated with desirable groups, causes, or people. For instance, a manager who is a close friend of the company president is perceived to have more power and in uence than other managers. Legitimate power is authority or in uence based on position or title. Elected of cials, people high on the organizational chart, licensed religious leaders, and parents all have legitimate power. Expert power is granted based on knowledge, specialized skills, or abilities. As long as someone is in need of the information possessed by the expert, the expert has power. Reward power belongs to anyone who can dole out something considered valuable. Parents give allowances, managers give raises, and club owners can give free event tickets. Reward power can be perceived as coercive. It is ineffective when the reward is not considered valuable. Coercive power comes from the ability to remove rewards or give punishment. Frequently, someone with reward power can use coercive power if rewards don t work. The rst three types of power are often given willingly, but the last two types are based on holding a speci c position.
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THEATER STYLE
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Nearly every large, formal speaking situation uses a theater-style seating arrangement. It s known as the sage on the stage format, where one person stands on stage and imparts information to the masses. An audience of more than one hundred usually requires this arrangement, since it offers more available space in the room. Figure 14.1 shows a typical large theater, and Figure 14.2 shows a small theater.
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Normally, the room is divided by one center aisle, and a podium and screen are at the center, in front of the room. Very wide rooms will have two to three aisles placed about every twenty- ve to thirty chairs. Rooms set in this style are large enough that speakers should use a lectern and microphone. Theater style feels formal and limits interaction among audience members.
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CHAPTER 14 Where Shall We Meet CLASSROOM STYLE
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The classroom-style arrangement is most commonly used for small to mediumsized training situations with one primary speaker or a panel of speakers. Figure 14.3 provides an example of a classroom-style arrangement. The classroom arrangement gives you the freedom to move down the aisles and is less formal than the theater arrangement. A classroom setting is convenient for taking notes and handing out materials, because each participant has a table for writing. Since the tables take up a considerable amount of space, this style can seat fewer people than the theater style.
CHEVRON STYLE
The chevron style features chairs forming a V shape facing away from the speaker. The center of the room always features an aisle for easy movement between the front and back of the room. For an example of chevron style, see Figure 14.4.
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The chevron style allows for more group interaction than the other large room settings do, because the participants can see each other more easily. When you are speaking, you have more opportunity to move up and down the aisle and still maintain some eye contact with most of the audience. Meanwhile participants can turn to see and converse with each other. Chevrons can be set with or without tables.
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