asp.net barcode reader Midsized-Room Arrangements: Eight to Forty People in Software

Creation QR Code JIS X 0510 in Software Midsized-Room Arrangements: Eight to Forty People

Midsized-Room Arrangements: Eight to Forty People
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Midsized rooms are most often used for team meetings, training sessions, or smallgroup functions. The following descriptions will help you choose the most appropriate arrangement for your meeting.
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CHAPTER 14 Where Shall We Meet U-SHAPED
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The U-shaped arrangement features rectangular tables that resemble the letter u. Figure 14.5 shows a typical U-shaped arrangement. Use a U-shaped arrangement when audiences are to be perceived as equals, since there is no head of the table, and no position conveys more power than another. This setting is conducive for a small group of twenty- ve or fewer and is effective for training settings. You can walk into the middle of the U and interact directly with each participant. Participants can make eye contact directly with you as well as with most other members of the group. Your presentation style determines how formal or casual participants feel in this setting. Use it when you want the entire group to be involved in discussions.
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A disadvantage of the U shape is the possibility of distraction, because audience members can look at and talk with each other. The limited space for small-group discussions also is challenging. To overcome this issue, move chairs into the middle of the U so that smaller groups can be formed on both sides of the table.
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178 BANQUET STYLE, PODS, OR ROUNDS
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With the banquet style, the audience is seated in pods, or small tables with chairs on all sides. A basic example of the banquet-style arrangement is shown in Figure 14.6. This arrangement works well when you want the audience to have small-group discussions. Participants can interact easily and have a work space where they can take notes or handle props. Almost every after-dinner speaker uses this arrangement. The disadvantages include the easy opportunity for listeners to start table conversations and the numerous distractions that occur when people can see each other, talk with the wait staff, or check cell messages rather than listening to you. A speaker who has to compete with the sound of tables being cleared is ghting a challenging battle. Sitting at round tables also is uncomfortable for some audience members when they must turn their body or their chair to see the speaker.
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CHAPTER 14 Where Shall We Meet
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Perform a complete reconnaissance of the meeting room before the audience arrives. Check all the details, including the location of microphones, light switches, and temperature controls.
Small-Room Arrangements
Small rooms generally accommodate fewer than eight people. The descriptions apply to small-group settings.
BOARDROOM STYLE
A boardroom has one long rectangular table. The participants are seated around the table, and the primary presenter is normally located at one of the short sides of the rectangle, as shown in Figure 14.7. The boardroom setting can be very formal or very casual. Power in the boardroom comes from the history, the exclusivity, and the location of the room. Learn as much about the room as you can before your presentation. Visibility and eye contact are limited, especially for those seated on the long sides of the table. Boardroom meetings can feel cramped if the room is lled with people. It s particularly awkward if the table must accommodate a projector as well as handouts and assorted coffee cups. Make sure you have plenty of space before you begin. Moving things around during your talk can be disruptive.
180 OFFICE SETTING
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Most one-on-one meetings occur in of ces. A typical of ce consists of a desk and two side chairs placed across from the desk. (See Figure 14.8.) This is the most casual setting and the most private. It can convey either high or low power, depending on the situation. If people frequently move in and out of the of ce, the meeting will be perceived as having low power. If the space belongs to a powerful person, the meeting will be perceived as being important.
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