asp.net barcode reader When to Take Questions in Software

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When to Take Questions
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Deciding whether to take questions during or after a presentation is often a challenge for speakers. The following suggestions will help you decide the best approach to take when addressing questions.
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QUESTIONS WITHIN A PRESENTATION
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The advantage to taking questions throughout your presentation is that any confusion your listeners have can be clari ed immediately, and you can speak directly to their concerns. The major disadvantage is that the sequence, emphasis, and your major message can get lost when you give oor time to individual audience members. Any listener with a personal agenda can grandstand during your allotted time. Taking questions during your performance tends to give the presentation a more informal tone and may be the best technique to use with small groups or as you become a more experienced presenter. Taking questions during a talk requires exibility and often demands more time for the total presentation.
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QUESTIONS AFTER THE PRESENTATION
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Holding questions until the end of your speech allows you to maintain control. You have the opportunity to make important points at the time you choose to make them. The disadvantage is that you may have overlooked some information, and some audience members may be lost. Sometimes a simple clari cation in response to a question might have eliminated some confusion.
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CHAPTER 15 Are There Any Questions
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Speaking of . . . Questions and Power
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You have the most power at the beginning and end of your presentation. So make sure that the last words the audience hears are from you. After the last question is answered, give a quick recap of the key ideas that you want the listeners to remember.
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Techniques for Fielding Questions
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The job of tackling questions can be challenging for a speaker. The following tips will help you sound and look professional as you take questions from your audience: Answer the question being asked. Sometimes speakers look foolish because they answer the question they anticipated rather than the question really posed. Listen carefully to make sure you get the gist of the question before you start answering. Let the questioner nish the question. All eyes focus on whoever is speaking, so the person asking the question may be more nervous than you are. It may take a few seconds for the questioner to get to the point, so make sure to let him or her speak long enough to feel heard.
Bonus Point
To assure you get the last word, tell your audience that you ll take a few questions and then wrap up your talk. This cues audience members that it s time for questions and tells them you re not nished yet.
Repeat the question so that the entire audience can hear. If there is any doubt that everyone can hear the question being asked, be sure to repeat it. When everyone can hear the questioner, repeat only those questions that need to be simpli ed. Answer each part of compound questions separately. If questions are layered one upon another, respond to each question separately.
Stand and Deliver
Watch for hidden agendas. When someone attempts to grandstand on his own agenda, keep the focus on your topic by limiting the amount of airtime you give him. Use a neutral tone to rephrase any leading or biased questions. If a questioner remains openly hostile toward your topic, offer to speak with him after the presentation.
Bonus Point
Avoid answering what-if questions. They can be a trap, since there is no right answer. Speak about what is, rather than what might be.
If you don t know an answer, don t fake it. When you fake an answer, you risk losing credibility with the listeners. An honest response is the best approach. If you re asked a question that you can t answer, you can refer the question to an audience member who has more expertise or promise to nd the answer and get back to the questioner. If you make the offer to get back to someone, be sure to follow through. Think of each answer as a tiny speech. When answering a question, use an introduction, main points, and a conclusion. Whenever your answer is multilayered, this will help keep you on track. Look directly at the questioner as you begin your answer. As you continue with your answer, include the entire audience with your eye contact. Conclude your answer by looking back at the questioner.
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