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Ask the audience, What questions do you have rather than asking, Are there any questions It s a little less intimidating to audience members.
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Don t look back. If a questioner begins to dominate the Q&A period, do not look back at her as you conclude your answer. Turn your eyes to another part of the room as you nish speaking. This is a polite, nonverbal way to stop the questioner from dominating your time.
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If the questioner is monopolizing your time, don t conclude by asking, Did I answer your question You can avoid giving a dominant person more airtime by simply giving a brief answer and moving on. However, if you are teaching and a student is asking for a more thorough explanation, Did I answer your question is an appropriate response. Rephrase your answer if asked a question you have previously answered. Regardless of whether the questioner wasn t listening or you weren t clear in your explanation, attempt to help the questioner save face and not be embarrassed for repeating a question. Here s an example. Imagine that after you ve worked hard to explain your process, someone asks how you reached your conclusion. You might respond this way: We reached our conclusion by working through the four steps I explained. You could brie y state the four steps and then conclude with, Then we drew nal conclusions based on the results in step four. This is a straight, simple response that should not make the questioner feel stupid. Avoid saying, As I just said . . . Give a preview, or use some humor. If someone asks a question you will cover soon, give a brief answer, and promise a more thorough explanation in a few moments. If a preview isn t appropriate, nd a way to tell the questioner that she must be a fast learner, since you re just a few minutes from talking about that subject. Answer as concisely as possible. Don t get sidetracked or ramble. Anticipate questions. As part of the preparation process, list at least fteen questions that you think you might be asked. You ll cover the appropriate answers in the talk, and for the information that doesn t t your material, just come prepared with statistics and examples to support your responses to questions if they arise. Plant or sow the seeds. If no one asks a question on a point you would like to reiterate, you have at least two options: you can plant someone in the audience to ask the essential question, or you can ask the question yourself. You might say, Some of you may be wondering . . . , and then follow with the information you want to give.
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You can encourage the audience by mentioning that you plan to take only four or ve questions or by saying you ll take questions for ve minutes.
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Make it safe. If the people in your audience are hesitant to ask questions, encourage them by asking each person to nd a partner and discuss any questions they might have. After two or three minutes, ask what questions were unanswered. This normally helps a shy audience to speak out. Take back the power. Remember that you have the most power with an audience at the beginning and end of a presentation. When the questionand-answer period has ended, give a brief wrap-up, and restate your conclusion. If you asked the audience to act, now is the time to repeat your request.
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If there is any doubt that everyone heard an audience member who asked you a question or if you are speaking to an audience of twenty or more, repeat the essence of the question before you answer.
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