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The Day Before Your Class
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Taking these precautionary steps within twenty-four hours of your program can reduce a presenter s anxiety and increase the opportunities for success. Make a test run. Test your con guration well in advance of the call. Have a technical expert on hand if you don t know how to x basic technical issues. Run through your slides to con rm that they all look the way you had planned.
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CHAPTER 16 Webinars and Online Presentations
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Get a good night s rest. Sleep helps you manage anxiety, whether it s your rst online session or your last.
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The Day of Your Class
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These tips will help you feel, sound, and look like a professional on the day of your presentation. Load your slides early. Log into the session as early as possible, and check your slides. Just because you tested everything yesterday doesn t mean it will work today. Be prepared for disasters. It seems that adding technology exponentially increases the possibility for things to go wrong. Clear the decks. Turn off your e-mail noti cation. Go someplace where the group cannot hear any background noise, including your TV, kids, or pets. Open with a welcome slide. When people log on, show a simple slide that tells basic information. The rst slide should let the participants know they are in the right location, the instructor s name, and the time the course will begin. Open with a clear cue. When it s time to begin, offer a welcoming statement that invites everyone to mentally tune into the session. Introduce yourself. If the group is small enough, let others do the same. If you have lots of participants, give a quick overview of who they are and their locations. Offer a quick overview. Let everyone know your goals and the format you ll use during the meeting. Clearly list your objectives on a slide, and check for understanding. Take care of any housekeeping items, including whether you will invite questions during the session or prefer that participants hold them until the end. Teach them how to get your attention, if isn t obvious. Listen for chipmunks. What I teach two online courses every week. My co-facilitator (the famous Jay Gassaway) and I have spent the past ve years dealing with what we have come to call chipmunking. This is a common problem that causes a sound delay followed by a rapid release of a voice recording. Essentially, everyone sounds like Alvin and the Chipmunks. The secret is to click off the microphone and pause all sounds
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for about ten seconds. The system catches up, and you can start talking normally again. Sound enthusiastic. Don t read your slides. Discuss your topic; the participants in your group can read the slides for themselves. This may be more challenging than it sounds. Since there is no visual feedback as there is in a meeting room, it s tempting to focus on the slides.
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Stand up! Standing and often moving enables you to project more energy in your voice. If you naturally speak with your hands, use them. No one will know.
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Be succinct. Repeat any messages you want to emphasize. Rephrase them in different ways to assure that everyone understands. It s important to use short, uncomplicated sentences. Check for understanding. Pause frequently, and ask for questions. Keep listeners involved and interacting. If your system allows for virtual breakout rooms, consider team assignments. Some topics are off-limits. Your role is to facilitate, moderate, and sometimes referee. Stay away from politics or emotionally charged topics unless that s your subject matter. Be willing to redirect the conversation if it goes in the wrong direction. Avoid the role of referee as often as possible.
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