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The re alarm goes off during presentations more often than you might think. If there is a re drill, get out of the building. This seems simple, but before speaking, ask yourself, Do I know the emergency exit route If you re at a client site or conference center, the answer is usually no. The audience looks to you as a leader, so complete your due diligence in advance. The biggest challenge I ve encountered with re alarms occurred with a new, malfunctioning system in a center-city of ce building. The alarm went off an average of three times a week, and everyone at this client site just ignored it and continued business as usual. As a speaker, it s a tough call whether to comply with safety rules or the norms of your client. Again, safety rst.
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One of the most annoying situations a speaker can face is following a speaker who goes beyond his or her time limits. When a portion of your time onstage has been used up by others, your best bet is to cut to the chase. An audience is not willing to sit through an extra twenty minutes of talking just so you can tell them everything you had prepared to say especially if people are hungry! You can handle having your time cut short by telling the audience that you know everyone would like to stay on schedule, so you ll be giving just the key points everyone needs to know, and you ll welcome comments and questions at the end of your session. To identify what info to cut and what to keep, you can fall back on the sure re formula of introduction, three main points, and conclusion that ties back to the introduction. This allows audience members to get the key points while you honor their time constraints. They will appreciate your consideration. Once you ve given your abbreviated talk, stay visible and available for anyone who would like to discuss your material further.
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The audience s eyes will follow yours. If someone comes in late, most of your audience will ignore the latecomer if you, the speaker, ignore her.
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If the meeting date is suddenly moved up, simplify! Determine what is most important for you to research, who your audience will be, and what audience members expect of you. Enlist help. Focus on what you ll say, not on creating slides or supporting material. Creating slides is a huge time consumer. Quickly decide the information you ll be sharing, and start rehearsing. If you ve overlooked something important, either the audience will ask about it, or you can use the oversight as an opportunity to follow up with the group in the future.
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Emergencies call for quick reactions. If you ve considered what you might do in an emergency situation, you re likely to respond in a positive manner. The following are examples of emergency situations.
ILLNESS
If you get sick when you are scheduled to make a presentation, the answer to what to do is usually The show must go on. If, however, you re about to pass out or have any gastrointestinal challenges, consider the health of the audience, and attempt to get a replacement speaker or reschedule. If you have a cold or congestion, you can probably stand before an audience without sounding too stuffy. Most of us tend to think we sound far worse than we really do. If you don t focus on feeling less than 100 percent, the healthy body takes over, and you can sound just ne. If your audience is small and the stakes are low, maybe the meeting can be rescheduled. If the stakes are high, the event should go on. If you re not sure whether you should speak, ask the person who scheduled the meeting. Sometimes it s simple to reschedule an event. Sometimes it s not. If you are working with a meeting planner, let that person make the nal decision on cancellation.
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