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Creating and Updating Records
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To create or modify ERO records, click the ERO s Create/Update Records tab to display the entry window, which is shown in Figure 14-3. The window has three parts: the area drop-down list, the topic list, and the entry form. To enter the information you want to organize, follow the steps as they appear in the window, and then click Save. You can then click New Record to add another record for the same area and topic or repeat the steps to add records for other areas or topics.
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Areas and Topics
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The ERO offers 11 different areas of information, each with its own set of topics:
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Adults Emergency Info is information you may need in the event of an adult s health-related emergency. Topics include Contact List (refer to Figure 14-3), Physicians/Dentists, Medical History, and Hospital Info. Children s Emergency Info is information you may need in the event of a child s health-related emergency. Topics include Contact List, Physicians/ Dentists, Medical History, and Hospital Information. Adults Important Info is important information about the adults in your home or family. Topics include Summary (birth date, Social Security number, driver s license number, and so on), Residence, Employment/Business, Business Partners, Education, Marriage Info, and Military Record.
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Quicken 2009 The Official Guide
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Figure 14-3 Use the main entry window of the Emergency Records Organizer to add records.
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Children s Important Info is important information about the children in your home or family. Topics include Child s Summary (birth date, school, grade, and Social Security number), School, Caretaker, Schedules, and Guardian. Personal & Legal Docs is for information about important personal and legal documents. Topics include Will, Living Will, Funeral Arrangements, Powers of Attorney, Birth Certificate, Passport, and Tax Records. Accounts is for bank and other account information. Topics include Quicken Bank Acct., Quicken Credit Acct., Quicken Asset Acct., Quicken Liability Acct., Checking, Savings, Credit/Debit, and Other Accounts. Some of this information may be filled in for you based on accounts you created with Quicken. Income is for information about sources of income. Topics include Salary, Dividends, Interest, Rental Income, Annuity, Trust Fund, Alimony, Child Support, and Other.
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14 / Managing Household Records
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Invest. And Retirement is for information about regular and retirement investments. Topics include Quicken Invest. Acct., IRA Account, 401(k) Account, Money Market, Cert. of Deposit, Stocks, Bonds, Mutual Funds, Keogh/SEP Plan, Pension, and Social Security. Some of this information may be filled in for you based on accounts you created with Quicken. Home/Auto/Property is for general information about your property and vehicles. Topics include Property, Prev. Residence, Safe Deposit Box, Post Office Box, Safe, Alarm Information, Storage, Pets, Automobile, Motorcycle, and Recreational. Insurance is for insurance information. Topics include Life Insurance, Medical Insurance, Dental Insurance, Auto Insurance, Property Insurance, Disability Insurance, and Other Insurance. Mortgage/Loans is for information about loans. Topics include Mortgage, Personal Loans, Auto Loans, and School Loans.
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At this point, you might be wondering about the wisdom of keeping all kinds of important and often private information in one place. After all, the burglar who took your stamp collection and fax machine could also take your computer. Fortunately, you can back up and password-protect your Quicken data file. I show you how in Appendix A.
Entry Form
The entry form that appears when you choose an area and select a topic (see Figure 14-3) varies with the area and topic. Each form offers labeled text boxes for entering appropriate information. You can enter as much information as you like and skip over as many fields as you like. You won t get an error message for entering wrong information. When you ve finished filling in a form for a topic, click the Save button in the entry form part of the window. Then, to create a new record in the same area, click the New Record button and fill in a fresh form. You can view and edit other records at any time by clicking the Back or Next button. When a topic has one or more records stored for it, a green check mark appears to the left of the topic name. This makes it easy to locate completed records.
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