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Copyright 2009 by The McGraw-Hill Companies. Click here for terms of use.
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To track your finances with Quicken, you must have created at least one account. While many of your expenditures may come from your checking account, you probably have more than one account that Quicken can track for you. By setting up all of your accounts in Quicken, you can keep track of balances and activity to get a complete picture of your financial situation. This part of the chapter tells you a little more about Quicken s accounts and how you can use the Account List window to create and modify your accounts.
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As discussed in 2, an account is a record of what you either own or owe. Quicken offers various kinds of accounts for different purposes. Table 3-1 summarizes the accounts and how they are organized within Quicken.
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In accounting jargon, what you own are assets. In Quicken, an asset is one type of account; several other types exist as well.
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Spending Spending accounts, which are displayed in the Banking tab, are used
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primarily for expenditures. Quicken distinguishes between two types of spending accounts: Checking and Cash.
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Account Type Checking Checking Savings Credit Card Cash Standard Brokerage IRA or Keogh Plan 401(k) or 403(b) 529 Plan House Vehicle Asset Debt Tab Banking Banking Banking Banking Banking Investing Investing Investing Investing Net Worth Net Worth Net Worth Net Worth Tab Group Spending Spending Savings Credit Spending Investment Retirement Retirement Investment Asset Asset Asset Liability Asset or Liability Asset Asset Asset Liability Asset Asset Asset Asset Asset Asset Asset Asset Liability
Table 3-1 Overview of Quicken Account Types
3 / Setting Up Accounts, Categories, and Tags
Savings Savings accounts, which are displayed in the Banking tab, are used to
record the transactions in savings accounts.
Investment Investment accounts, which are displayed in the Investing tab, are for tracking the stocks, bonds, and mutual funds in your portfolio that are not in retirement accounts. Quicken distinguishes among two types of investment accounts: Standard Brokerage (which may be used for one or more mutual funds) and 529 Plan. Retirement Retirement accounts, which are also displayed in the Investing tab,
are for tracking investments in retirement accounts. Quicken distinguishes between two types of retirement accounts. One type includes IRA or Keogh Plan, and the other combines 401(k) or 403(b). Retirement accounts should fall into either of these two broad categories.
Asset Asset accounts, which are displayed in the Net Worth tab, are used for tracking items that you own. Quicken distinguishes among three different types of asset accounts: House, Vehicle, and Other Asset.
What You Owe
The accounting term for what you owe, or your debts, is liabilities. Quicken offers two kinds of accounts for amounts you owe.
Credit Credit, which is displayed in the Banking tab, is for tracking credit card
transactions and balances.
Liability or Debt Liability, which is displayed in the Net Worth tab, is for
tracking loans and other liabilities.
Setting Up Accounts
You create new accounts with the Account Setup dialog. No matter what type of account you create, Quicken steps you through the creation process, prompting you to enter information about the account, such as its name and balance. In this section, I explain how to get started with the Account Setup dialog to set up new accounts.
Getting Started
Begin by opening the Account Setup dialog. There are several ways to do this; here are two of them:
Quicken 2009 The Official Guide
Choose Tools | Account List (or press CTRL-A) to display the Account List window (see Figure 3-1 later in this chapter). Click the Add Account button in the bottom-right corner of the window. Choose Banking | Banking Accounts | Add Account, Investing | Investing Accounts | Add Account, or Net Worth | Net Worth Accounts | Add Account.
The Account Setup dialog should begin by asking what type of account you want to create. From there, its options change, depending on the account type and whether you want to set it up for online account services, if available.
Entering Account Information
Follow the prompts in the Account Setup dialogs to enter required information for the account you are creating. Click the Next button to progress from one dialog to the next. You can click Back at any time to go back and change information. You know you re finished when the Next button is replaced with a Done button; click it to save the account information. Account information includes the financial institution in which the account is held (if applicable), the account name, an optional description, the account balance, and the date of the account balance. Almost every type of Quicken account requires this information. If you don t know the balance of an account, you may set it to $0.00 and make adjustments later, either when you get a statement or when you reconcile the account. If the account can be accessed online by Quicken, Quicken will automatically download the account balance information, as well as many recent transactions, as part of the account creation process. I provide details for creating specific types of accounts throughout this book:
Cash Flow accounts are covered in 5. Investing accounts are covered in 10. Property & Debt accounts are covered in 13.
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