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18 / Reducing Debt and Saving Money
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Figure 18-2 The Category List window displays all categories and the names of the groups to which they are assigned.
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Quicken 2009 The Official Guide
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In the Assign Category Groups dialog (shown earlier), click the New, Edit, or Del button beside the Category Group List to add a new group or modify or remove a selected group.
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Creating a Budget
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Quicken can automatically generate a budget for you based on past transactions. You can edit the budget it creates to meet your needs. Or you can create a budget from scratch. To start creating a budget, choose Planning | Budget. The Setup tab of the Budget window, which is shown in Figure 18-3, appears.
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budget is to let Quicken do it for you based on your income and expenditures. For Quicken to create an accurate budget, however, you must have several months worth of transactions in your Quicken data file. Otherwise, the budget may not reflect all regular income and expenses. Select the Automatic option in the Setup tab of the Budget window (refer to Figure 18-3) and click Create Budget. The Create Budget: Automatic dialog, which is shown here, appears. Use this dialog to set options for the budget. In the date range area, enter the starting and ending dates for the transactions on which you want to base the budget. Whenever possible, the date range should be the most recent 12-month period. But if you have less than 12 months worth of data, enter the date range for the period for which you have data. Next, select a budget method option:
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Average Amounts enters monthly averages based on the period in the date range. If you select this option, choose a frequency from the drop-down list. Monthly Detail copies the total values for each month to the corresponding month in the budget.
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18 / Reducing Debt and Saving Money
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Figure 18-3 The Setup tab of the Budget window offers options to create a budget.
Quarterly Detail copies the total values for each quarter to the corresponding quarter in the budget.
If you re not sure which to select, consider this advice: Select Monthly Detail or Quarterly Detail if you have a full year of transactions (or close to it) and you have seasonal income (such as a teaching job) or expenses (such as a vacation home). Select Average if you have less than six months of transactions or don t have seasonal income or expenses. Toggle check boxes in the Options area as desired:
Round Values To Nearest enables you to round calculated values to the nearest $1, $10, or $100. If you enable this option, choose a value from the drop-down list beside it. Exclude One-Time Transactions tells Quicken not to consider one-time transactions when creating the budget. For example, suppose you made a single large payment to a furniture company to buy living room furniture. If that transaction is considered for budgeting purposes, Quicken will automatically assume that you make payments like that every year and include it in the budget. (Of course, you can always edit a budget to exclude such items after the budget has been created.)
Clicking the Categories button displays the Choose Categories dialog, shown here. You can use this dialog to select specific categories to budget. You may find this useful if you want to budget only certain categories, such as dining, clothing, and entertainment. Click to toggle the check boxes beside each
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category name. The categories with check marks will be included in the budget when you click OK.
When you click OK in the Create Budget: Automatic dialog, Quicken displays a dialog telling you that the new budget has been created. Click OK to dismiss this dialog. The Income tab of the Budget window appears next.
Creating a Budget Manually If you prefer, you can create a budget from scratch. This is more time-consuming, but it forces you to look at each category carefully to estimate future expenses. Select the Manual option in the Setup tab of the Budget window (refer to Figure 18-3) and click Create Budget. A dialog appears with instructions for completing your budget. Click OK to dismiss the dialog. The Income tab of the Budget window appears next.
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