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Quicken 2009 The Official Guide
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transaction area; if it does not, you can click the menu button on the right side of the field to display it. You can narrow down the display of categories by clicking a heading on the left side of the drop-down list, as shown here. Then click the category name to enter it into the field.
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Entering New Categories If you type in a category that does not exist in the
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Category List, Quicken displays the New Category dialog (shown here), which offers to create a new category with that name. Click Yes to use the Set Up Category dialog to create a new category, or click No to return to the register and enter a different category. If you turn off the Prompt Before Creating New Categories check box, Quicken automatically displays the Set Up Category dialog every time you enter a category that does not exist in the Category List. I explain how to create categories in 3.
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Entering Subcategories When you choose a subcategory from the Category
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field s drop-down list, Quicken automatically enters the subcategory s parent category name, followed by a colon character (:) and the subcategory name. To type in a subcategory, use the same notation. Here s what it might look like in a register entry:
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5 / Recording Bank and Credit Card Transactions
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Entering Multiple Categories To enter more than one category for a transaction, click the Split button on the right side of the transaction entry area. I explain how to enter transactions with splits a little later in this chapter, in the section titled Using Splits. Using Tags As discussed in 3, a tag is an optional identifier for specifying
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what a transaction applies to. Quicken displays a Tag field in the transaction form. To include a tag in a transaction, simply enter the tag in that field. Quicken may display a drop-down list of valid tags for you to choose from. If you type in a tag name that is not on the Tag List, Quicken displays the Set Up Tag window so you can create the tag on the fly. I explain how to create tags in 3.
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Entering Memos You can enter a brief memo about the transaction in the
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Memo field to the right of the Tag field. This memo can help you remember what a transaction is for.
Using Transaction Buttons As shown in Figure 5-1, four buttons appear on the
line above or below the active transaction. You can use these buttons to work with the transaction.
Enter enters the transaction into the account register. If Quicken s sound option is turned on, you should hear a cash register ch-ching sound when you click it. (You can turn Quicken sounds on or off in the Quicken Preferences dialog, which I discuss in Appendix B.) Edit displays a menu of editing options for the transactions. I discuss some of the Edit menu s commands later in this chapter, in the section titled Changing Transactions. Split opens the Split Transaction window for the transaction. I explain how to enter a transaction with splits in the next section. Attach displays a menu that enables you to add a follow-up flag, note, or electronic image attachment to the transaction. I explain how to attach items to transactions later in this chapter, in the section titled Adding Notes and Attachments.
Using Splits
A split is a transaction with more than one category. For example, suppose you pay one utility bill for two categories of utilities electricity and water. If you want to track each of these two expenses separately, you can use a split to record each category s portion of the payment you make. This enables you to keep good records without writing multiple checks to the same payee.
Quicken 2009 The Official Guide
To record a transaction with a split, click the Split button in the account register or Write Checks window when entering the transaction. The Split Transaction window, which is shown next, appears. Click in the first blank line and select a category. If desired, enter a memo for the category in the Memo field. Then enter the amount for that category in the Amount field. Repeat this process for each category you want to include in the transaction. Here s what the Split Transaction window might look like with two categories entered:
If you entered a transaction amount before clicking the Split button, you can monitor the Remainder and Transaction Total values in the Split Transaction window to make sure you ve accounted for the entire transaction amount. If you entered an incorrect amount, you can click the Adjust button to adjust the transaction amount to match the Split Total. When you re finished entering transaction categories, click OK or press ENTER. If you left the transaction amount empty before clicking the Split button, a dialog appears, asking if you want to record the transaction as a payment or deposit. Select the appropriate option and click OK.
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