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Getting Started
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Start by choosing Banking | Banking Activities | Set Up Paycheck or click the Add Paycheck button in the Income and Transfer Reminders area of the Setup tab s Overview subtab (shown earlier). The Paycheck Setup dialog appears. The first screen provides general information about Paycheck Setup and how it works. Click Next to begin. Note that if you have already set up a paycheck, following these instructions displays the Manage Paychecks dialog, which I discuss later in the section titled Managing Paychecks. Click New in that dialog to display the Paycheck Setup dialog and create a new paycheck. If you entered net payroll information for a paycheck when you created your Quicken data file with Express Setup, you can
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7 / Automating Transactions and Tasks
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use this dialog to access and modify the paycheck you created to add detailed payroll information. The first thing Quicken wants to know is whether the paycheck is yours or your spouse s (if applicable) and what the company name is. It uses this information to properly categorize the payroll deductions in each paycheck and to give the paycheck a name. After entering this information, click Next. Next, Quicken asks what you want to track. You have two options:
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I Want To Track All Earnings, Taxes, And Deductions tells Quicken you want to keep track of all payroll deductions when recording a paycheck. This option makes it possible to take advantage of Quicken s tax planning features, which I discuss in Part Six of this book. If you select this option, continue following the instructions in the next section, Tracking All Earnings and Deductions, after clicking Next. I Want To Track Net Deposits Only tells Quicken that you just want to track the net take-home pay, not the gross pay and deductions. This option makes setting up a paycheck a bit quicker, but it doesn t tap into Quicken s full power for automatically recording detailed information. If you select this option, continue following the instructions in the section titled Tracking Net Deposits Only after clicking Next.
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Tracking All Earnings and Deductions
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When you indicate that you want to track all earnings and deductions, Quicken displays the Set Up Paycheck dialog (see Figure 7-9). Use this dialog to enter detailed information about the paycheck. It s a good idea to have a recent pay stub on hand when entering information because you ll want it to be as accurate as possible.
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Entering Amounts
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You can enter an amount by clicking the default amount (0.00) and typing in a replacement value. Or, if you prefer, you can click the Edit button beside an item to display an Edit dialog, which you can use to enter information. To add another type of item to the dialog, use the Add pop-up menu in the appropriate section. (You can see some examples of the pop-up menus in the next illustration.) For example, to add a pretax deduction, display the Add PreTax Deduction pop-up menu and choose an option. Then enter the details for that item in the dialog that appears. This may seem like a lot of work, but once the paycheck is set up properly, Quicken will take over and do all the hard work for you. Go through the entire pay stub and enter all deductions into the dialog.
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Figure 7-9 You can use the big Set Up Paycheck dialog to enter all details for your paycheck.
7 / Automating Transactions and Tasks
Figure 7-9 shows an example; your check will probably have some different earnings and deductions. When you re finished, the Net Pay amount at the bottom of the dialog should match your take-home pay amount.
Setting Other Options
Before you click Done, make sure you set four very important options.
Account Use the Account drop-down list to choose the account to which the
net pay will be deposited. If the check will be deposited to more than one account for example, if part of the paycheck is deposited to a company credit union savings account make sure you add the other account and indicate how much is deposited to each account in the Deposit Accounts area near the bottom of the dialog (refer to Figure 7-9).
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