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If you correctly checked off all bank statement items and the difference is zero, you ve successfully reconciled the account. Congratulations. Click the Finished button.
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8 / Reconciling Your Accounts
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Sometimes, try as you might, you just can t get the difference to zero. Here are a few last things to check before you give up:
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Make sure all the amounts you checked off in your account register are the same as the amounts on the bank statement. Keep in mind that if you made a transposition error for example, 19 instead of 91 the difference will be evenly divisible by 9. Make sure you included any bank charges or earned interest. Make sure the beginning and ending balances you entered are the same as those on the bank statement.
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If you checked and rechecked all these things and still can t get the difference to zero, click Finished. Quicken displays a dialog like the one shown here that indicates the amount of the difference and offers to make an adjustment to your account register for the amount. Click Adjust to accept the adjustment. The amount of the adjustment will be recorded without a category. But next month, don t give up!
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A while back, I was contacted by a reader who was having difficulties understanding how to reconcile an account for the first time. He seemed to think he needed to come up with some kind of plug figure to get the reconciliation to work. He hadn t even tried performing the reconciliation, too worried about what might happen. Oddly enough, he was an accountant. I suspect that he was over-thinking the situation, but I understand what he was concerned about and decided to address it in the book. Suppose you have a checking account that you ve been using for several years. Recently, you purchased and installed Quicken. You followed my instructions in 2 (and 5) to set up your checking account as a Quicken account, using the ending balance on your most recent bank statement say it was dated 5/11/08 as the beginning balance in the account. After setting up the account, you entered all transactions dated after 5/11/08 into the account register.
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June rolls along and you receive your 6/12/08 bank statement. Following the instructions in this chapter, you reconcile the account for the first time. But you discover that the 6/12/08 bank statement includes checks you wrote before 5/11/08 that were outstanding (had not cleared the bank) as of the 5/11/08 bank statement. If you don t consider these transactions in your reconciliation, there is a difference between the cleared balance and the statement ending balance. What do you do about these transactions This is what was confusing my accountant friend. He thought he needed to make some kind of adjusting entry in Quicken before starting the reconciliation. Instead, consider the following two options:
If you want to record the transactions in your Quicken data file perhaps to make charges to categories more complete record them. You can do this during the reconciliation by clicking the New button on the Statement Summary window s button bar (refer to Figure 8-1). I explain how earlier in this chapter. Once the transactions have been entered, be sure to check them off in the Statement Summary window. The difference should go away. If you don t want to record the transactions perhaps you don t care about the categories that would be affected let Quicken make an adjusting entry for you at the end of the reconciliation. That s the plug figure my accountant friend was looking for. He didn t realize that Quicken would take care of it for him.
Once that first reconciliation is complete, you should have no further problems unless, of course, the 7/12/08 bank statement includes one or more very old checks from before 5/11/08. Then the same situation results, with the same options and resolution. The moral of this story: Trust Quicken. Even if you can t figure out the accounting procedures behind your finances, Quicken can.
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