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The company immediately launched a cleanup campaign, telling everyone that the company would be allocating 150 MB for home directory space and holding everyone to his or her space allocation. The company added that employees would have a month to go through their files and get rid of what they did not need or have extra files burned to CDs. If a home directory exceeded the 150 MB amount, the StorageCentral SRM was used to send the employee a report via an Excel spreadsheet listing his or her files. Making sure employees didn t move their files into the departmental shared folders became a key concern to the company. Once a week the company ran StorageCentral SRM reports to see if the size of the home directories decreased or the size of the shared folders increased. Everyone cooperated. As a result, the help desk phone didn t get many calls, and employees who truly needed more space got it.
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Downloaded from Digital Engineering Library @ McGraw-Hill (www.digitalengineeringlibrary.com) Copyright 2004 The McGraw-Hill Companies. All rights reserved. Any use is subject to the Terms of Use as given at the website.
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6 Within a month, this freed up about 20 GB of wasted space. Overall, for every employee whose files was archived, there were six employees who found that they did not need to keep extra files.
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Reducing this amount of space enabled the company to chop 8 hours off its backup window. As a result, the company can now do a full backup on Friday night rather than waiting for the weekend. During the week, the company backs up only the changes since the most recent backup. Next, the company used StorageCentral SRM s ability to monitor the amount of space everyone used. Now, as employees reach 90 percent of their space allocation, StorageCentral SRM sends them a message saying how much space they have left and how they can free up space. If employees hit their space limit, they are allowed to save what they are working on, but they must either free up space or call the help desk. Employees understand the reason they need to stay within their limit and take the appropriate measures to do so. In an effort to maintain good file management practices and shrink the company s backup window even further, the company will continue to use StorageCentral SRM on the SAN. In fact, since the tape library will be attached directly to the SAN, the company can back up files faster than it could if the files were backed up across the network. The company also plans to use the same type of home directory space allocation and monitoring procedures on the SAN. In so doing, it plans to install similar procedures for shared departmental folders. By running StorageCentral SRM reports across each shared departmental folder, the company can easily determine how much space it should allocate to each folder. The company also plans to have the alerts go to the employees who are responsible for each folder. On another front, StorageCentral SRM s file blocking feature will help the company automatically enforce its policies relating to where employees can store their files. For example, employees are not supposed to store digital images in their home directories but rather in shared departmental folders. With StorageCentral SRM, the comDownloaded from Digital Engineering Library @ McGraw-Hill (www.digitalengineeringlibrary.com) Copyright 2004 The McGraw-Hill Companies. All rights reserved. Any use is subject to the Terms of Use as given at the website.
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pany can set filters on certain media file types and designate the areas that are to be blocked from storing these file types. Alternatively, the company can designate areas that can accept these file types. If employees try to save a blocked file type in their home directory, they will get a warning message describing why they cannot store that file. StorageCentral SRM has been very successful at Boise Cascade so far, and the company plans to gain more and more benefits from it in the future.
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