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For the metadata level, you can assign documents to a total of 35 different objects, including InfoObject, InfoCube, InfoSet, Aggregate, and Workbook. The first of the following illustrations shows a partial list of the metadata objects available for document assignment.
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You identify the object class and then identify the object for this example, we ll choose 0MATERIAL. The second illustration shows the result of our assignment.
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When we execute the option Show Me Documents From, a list is generated of the current documents attached to this object. We can execute the document by double-clicking it to show us the display of the text message. Once we have positioned the object in the Object Name field, we can start the process of creating a document by choosing the icon for Create (blank sheet of paper). Once that is confirmed, the Create New Document dialog box appears, as
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Double-teaming the Attachments
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shown here. We continue by providing the required information name, description, and Mime type.
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The first of the following illustrations shows the filled-in screen, and the second shows all the Mime types to choose from. You can choose from over 40 different Mime types, including Microsoft Word, Microsoft Excel, audio files, and BMP map files. After choosing Microsoft Word, we then execute the Start Editor process, and the Word document appears. After this process, the document will appear wherever the InfoObject 0CUSTOMER is used in a query. On the Log Doc Properties tab, we can decide whether the document is created as an online documentation. The logical document properties for metadata include the object name, object type, and whether or not it is an online document.
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NOTE If you define several documents for a metadata object with the property Online
Documentation, only the last created document displays as an online link; all other documents display as a link reference and are therefore pulled from the database at the time of execution versus at the time the query executes. In addition to the Data Warehouse Workbench, you can configure documents from the Query Designer (see 4 for comments on this functionality). Once the documents are assigned to the object, you have to set up the functionality to view the documents from the query. To do this, you need to go back into the Query Designer and access the parameters from there, as shown in the following illustration.
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In the Query Designer, choose the InfoObject for which you would like to activate this functionality. In the Properties tab, you can turn on the display of the documents under the Document Links area. Once this is set up, execute the query and you will see the icon identifying what values have documents attached. The following illustration shows this step. Notice the small paper icon next to the customer numbers 1172 and 1000. This confirms that documents are assigned to these two values.
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Master Data Level
The process at the master data level is very similar to that at the metadata level. Once you have chosen the master data button in the Data Administration Workbench, you will see that the screen is very similar to the screen that you viewed for the Metadata but the fields required are looking for an InfoObject and the other field will be for the characteristic value of the InfoObject that the documents will be assigned. We will use the InfoObject 0CUSTOMER and customer 1172. The following illustration shows this view of the screen.
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Now we click the Create button and fill in the required fields for the name, description, and so on, and we create a document using the Mime type Text, as shown in the first of the following illustrations. Notice that the Document Class setting is now MAST (master data). Next, we click the Start Editor button to post some text to this document. The second illustration shows the view of the text document. At this point, we save the document and exit the configuration screen.
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