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We ll now execute the query in the BEx Analyzer. Notice the document icon on customer 1172, shown in the first of the following illustrations. We can open this document with a single click of the icon. We see that we can view current documents as well as create additional documents and change existing ones. This functionality is shown in the second illustration. Notice that the original document created in the system doesn t have the flag for change/edit, but the one that is being created in the BEx Analyzer does.
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The last Document Integration level is for the InfoProvider. The configuration for this level is no different from the other two in so far as the mechanics of the process are concerned, but in terms of the requirements and the use of this level of documentation, one additional component is needed. To set up your system to support InfoProvider-level documentation, you need to turn on the Characteristic Is Doc Attributable setting on each of the InfoObjects in the InfoProvider you would like to assign documents. Therefore, if you are using five characteristics from the InfoProvider in the query, those five characteristics, at least, must have this indicator turned on. You can identify the characteristics set for this by using the InfoProvider-level view from the Document screen in BW Data Warehouse Adm.
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To start this process, you execute the option for documentation against the InfoProvider. Then you enter an InfoProvider into the InfoProvider field. In the Setting function, identify whether all the InfoObjects from this InfoProvider should be viewed or just the available InfoObjects, meaning only those with the indicator turned on. In the following illustration, only those available for assigning the document are shown. You can see that numerous documents are assigned to cells in the query. The placement of these documents can be identified by the intersection of the characteristic values and key figures. To create another document, fill in the value fields of those characteristics that will be used in the query. Go through the process of assigning and creating the document, as described previously, and display it in the query.
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Administration of Document Management
The final option on the Document screen involves the management and administration of the documents. In prior versions, it was the responsibility of the Basis administration to manage the documents and monitor the volume of information being collected and developed. With the availability of the series of tabs shown in the following illustration, the Application BI Manager can monitor and support the Basis team in this process. A number of activities can be accomplished from this component, such as additional indexing of the documents, monitoring of the total number of documents, managing the deletion process, monitoring the volume of data being stored, and other functions. In general, much of this falls under system administration, and it would be wise to coordinate all these activities with your Basis department.
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Summary
With the incorporation of these two additional functions within the system, the arsenal of available tools continues to grow. We have gone from using basic queries to being able to create numerous calculations, make queries automated for long-term use, and format the queries, among other activities. The last two components we discussed in this chapter didn t have an impact on the BEx Query Designer or the BEx Analyzer, per se, because the queries were already available for us to integrate into the RRI, and the documents, in some cases, were being developed in the configuration process and being assigned and therefore were available for the business user to view within the query. Therefore, it s safe to say we have worked through about 60 percent of the basic functionality within the reporting component of BW everything that has been discussed in s 2 7. We will expand on this using different front ends, such as the WAD and the Report Designer, but these tools are going to help with the flexibility and formatting, not with additional functionality. It can never be overstated that you should review your reporting strategy, and once you have the business user requirements, you should architect the system around these functions. You can save yourself and your users a lot of frustration down the road in terms of performance by using some of these processes.
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