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As you can see, this workbook has a series of buttons that execute different planning functions, including calculating the 2007 budget for the company, distributing these amounts to the months, and finally saving the budget data. In this case, behind each of these buttons is a planning function that executes a calculation of some sort that is consistent with the naming convention of the button. These calculations could be anything from a basic multiplication to a customized distribution process to post data to individual months from yearly information. The functionality of the Button item is excellent and can be used for basic reporting and planning. Now, for the process involved in setting up a button, we will use the workbook-specific commands. The first of the following illustrations shows the initial screen after the button has been assigned to the workbook and the configuration screen has been accessed via a single click on the object tag. Using the Next button at the bottom of the screen, we can access the more detailed options of the workbook-specific commands. The second illustration shows this information.
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Choosing the option Toggle Drag and Drop State then clicking the Finish button at the bottom of the page causes the dialog box to move to the final view of the technical command that allows the drag-and-drop state to be executed from this button. The following illustration shows the final results.
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Notice that the name, CMD, and the value, TOGGLE_DRAGDROP, have been filled in automatically by the system. Additionally, the Button Text field has the naming convention the end user will see in the workbook, and the Adjust Range to Item Size Shape option is available to be activated. The Range field allows the manual adjustment of the range of cells that this button will occupy. The Command Range option is available for a number of possibilities. One of the uses for this would be the management of a variable entry. If this were a variable that was being included in this button, the use of the Command Range option can enhance the Excel functionality.
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The row and column setting is used to obtain the necessary values to fill a variable. Therefore, rather than having a pop-up for variable entry, the user can just enter the values for the variables in a specific range of cells and this will fill the variable and execute the report. Finally, the option at the bottom of this screen is used to identify the button functionality with a specific shape for example, a JPEG file with the symbol of the Save icon can be assigned here. Once this process is complete, you can include additional commands under one button by using the Create button at the bottom of the screen for example, executing a planning function and also saving the information after the calculation is complete.
NOTE Because the object can be expanded by use of Excel s functionality, after the completion of a
configuration I normally use the Excel functions rather than the Button functions. Either work well for this purpose, though. Once the third screen has been configured, the button is complete. In every option whether you re working with a workbook-specific, planning-specific, or data provider specific command the steps and fields are the same. The only difference, as mentioned, is the final technical command that is being configured. Table 8-5 shows the details of each of the options, starting with the second screen.
NOTE Because there hasn t been any discussion of the use of planning objects, such as functions and
sequences, we will defer the discussion of the use of the button for planning objects until 17.
Command Type Data Provider Field Specific Commands by Type Create/Change Description and Functionality This option is used to identify the Data Provider used as the basis of the commands. The option to create or change the existing Data Provider is available. There is also the option to offer the results offline and reference the view. This is a toggle setting at the bottom of the dialog box for turning on the technical names of the objects. SHOW_VARIABLE_SCREEN If this button is executed, the variable screen is displayed. Also, the personalized variable values will be displayed. TOGGLE_DRAGDROP With the execution of this button, drag-anddrop functionality can be activated or deactivated. DISABLE_DRAGDROP This button disables the drag-and-drop functionality in the workbook.
Turn On the Technical Names / Turn Off the Technical Names Workbook-Specific Commands Process Variables Display Personalized Variables
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