Using the Functionality of the BEx Analyzer in Microsoft Office

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Using the Functionality of the BEx Analyzer
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can be completely handed over to standard Excel settings rather than being handled by the Analyzer. This allows you access to the results of the query by referencing the characteristic values along with the key figures. There are two approaches to this functionality. The first would be to use the basic Excel formulas within the BEx Analyzer to reference cells within the query. The second, more powerful function is to use the new BExGetData process discussed previously. This opens up numerous options concerning the structure of the workbooks and the functionality available. Now, it is possible to create and manage the data directly in the Excel screen by referencing the characteristic values and key figures. In the past it has been a common request to develop a workbook of queries and have the first worksheet reference the others and be updated based on the other worksheets. Although this was possible, it involved a complex workaround and normally required a bit of maintenance. With the new BExGetData functionality, it is very straightforward to link data from different worksheets and/or directly from the queries to create a summary worksheet for a series of worksheets in the BEx Analyzer workbooks. The following illustration shows an example of the use of the new BExGetData functionality.
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This type of workbook, where the format of the workbook is the overriding concern, has been addressed with this new functionality. As you can see, to create this type of workbook before it took a series of smaller queries with specific structures positioned in an exact view. Now, with the new Excel functionality, we can create this type of workbook format quickly and easily. This is a combination of both the BExGetData and Excel formulas all in one workbook. The format, coloring, fonts, block structure, and results (quarterly results, summary formula) all involve basic Excel functions. The actual amounts by month use the
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BExGetData functionality. As you can see, this offers increased formatting capabilities. The following illustration shows the configuration behind the monthly amounts.
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In the workbook, the cursor is on the cell for the total sales volume in Euros for May of 2005, which equals 9748965.75. Notice in the formula BExGetData( DATA_PROVIDER_1 , F8,E10) in the Formula bar. The Excel workbook is getting data from Data Provider 1, which is defined in the Analysis Grid. F8 directs the calculation to Sales Volume EUR, and E10 directs the calculation to the 05.2005 cell. Therefore, the system is pulling the data directly from an underlying query and finding the information located in a specific cell and filling the cell of the Excel Workbook. This adds a significant increase in the amount of flexibility the workbook has and can offer to the business user. The quarterly totals are nothing but the Excel function Sum, but that s the great thing. Everything can be saved and reexecuted with refreshed data. Notice that we are in Design mode in this example, so all of this will be saved and reusable in the BEx Analyzer workbook. The formula process is a basic setup of an Excel call for data. Once you have set up your workbook access, the formulas from the standard Excel formula dropdown list by using Insert | Function are available for your use. A dialog box appears where you can choose the formula function required, as shown in the following illustration.
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Using the Functionality of the BEx Analyzer
Notice that a number of standard BEx functions are available, but the one we will be using is BExGetData. We will have at least three parameters to complete: Data Provider, Key Figure, and Characteristic(s). As mentioned, multiple characteristics may be needed in the formula, depending on the number of characteristics being referenced. If there are more than one, continue to add characteristics in sequence, separated by a comma. The following illustration shows an example of multiple characteristics involved in one formula. In this case, Data Provider 1 is being used, along with Sales Volume EUR, and all three months in the formula. This is an example of using either the basic Excel formula for Sum to get the quarterly total or using the new BExGetData functionality to arrive at the quarterly total. Therefore, several components are involved, and there is a direct relationship between the InfoProvider, the query results, the formula, and the results in the workbook for all of this to work.
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