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As you can see, the navigational process in a Report Designer query is limited, especially in the static format (versus the dynamic format). These concepts will be discussed later in this chapter.
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The Report Designer is a standalone desktop application. You can open the Report Designer directly from the Start menu (Start | Programs | Business Explorer | Report Designer). Alternatively, you can call it directly from the BEx Analyzer (BEx Analyzer | Tools | BEx Report Designer), as shown in the first of the following illustrations, or you can access it in the Web Application Designer using the context menu for the Report Web item, as shown in the second illustration.
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Once the Report Designer has been opened, you ll see that the screen is divided into several sections, as shown next. Basically the Report Designer is divided into five different areas. In addition to the menu bar and application toolbar, the BEx Report Designer consists of the following screen areas:
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Design area The most important area of the Report Designer is the design area, where you design the layout of your report and format it to be schematically displayed. A report is usually composed of the following elements: page header, report body, and page footer. The page header and footer (if there are any) are repeated on every page of the report. Field Catalog The Field Catalog lists all query fields and text elements for the query or query view being used, along with free texts created by the user. Report Structure In the Report Structure, the report is displayed with the associated group levels and row patterns. Format Catalog The Format Catalog provides an overview of the formats used in the report. Properties In the Properties area, you set the properties of the individual report elements (rows or cells). This allows you to determine the format and position of text fields, for example. All the functions required for creating, formatting, and designing your report are in the menu bar and toolbar of the Report Designer. These items are discussed in detail a bit later in this chapter. The menu bar and toolbars also contain some additional functionality that can be of use to the developer. From the menu bar and toolbars in the Report Designer, the developer can access all the functions you need to create or edit a report.
9:
Formatted Reporting SAP Report Designer
Report
The first menu choice is Report, which is shown in the following illustration. Table 9-1 details all the options under Report.
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Menu Option New Open
Description You use this function to create a new report. This function will offer a new template screen for the configuration of a formatted report. This function displays the BEx Open dialog box. From this dialog box, you can open a report from History, Favorites, or Roles, or by using the search function, and then edit that report. You use this function to close a report. If you have edited a report and want to keep the changes, save the report before you close it. You use this function to save any changes you have made to an existing report. When you create a new report and choose Save, the BEx Save dialog box appears. You can then save your report in Favorites or Roles. This function displays the BEx Save dialog box, where you can save your report with a different name in Favorites or Roles. When you choose this function, the report is deleted permanently.
Close Save
Save As Delete
TABLE 9-1 Options on the Reports Menu in the Report Designer
SAP Business Information Warehouse Reporting
Menu Option Insert Data Provider
Description You use this function and the Open dialog box to choose a Data Provider for a report section. The Data Providers for a report section can be queries or query views. Once you have made your selection, the Data Provider is automatically inserted into a report section and displayed in the design area. You use this function to check for Data Providers with a static drilldown, whether the Data Provider has been changed since the report was created, and whether these changes are to be applied to the Field Catalog. To do this, in the Field Catalog select a Data Provider under Query Fields. Then choose Report | Check Data Provider. Once the check is complete, only the current fields for the Data Provider are still available in the Field Catalog. You can add new fields to the report by using drag and drop. Note that any fields that no longer exist in the Data Provider are not removed automatically from the list of available fields. If you want to remove these fields, you need to delete them manually. You use this function to set up the page for the report: You can specify the page size (such as DIN A4), the page structure (portrait or landscape), and the margins. Note that the setting for the page margins applies to reports generated as PDFs only and not to the Web display. Note that you cannot change the page orientation within a report. If you want to have different page orientations within a report, you must use several Report Web items in the BEx Web Application Designer. You use this function to execute the report in the Web. The report is displayed in the standard Web template for reports. You set the standard Web template for reports in Customizing for the Standard Web Templates at SAP NetWeaver | Business Intelligence | Settings for Reporting and Analysis | BEx Web | Set Standard Web Templates | Enterprise Report. You use this function to convert the report directly into a PDF document that you can later print. To Role You use this function to publish reports to roles. The system saves a link to the current report in the selected role. To Portal You use this function to publish reports as iViews in the Portal Content Directory. BEx Broadcaster You use this function to open the BEx Broadcaster to precalculate and broadcast the report. You use this function to close the Report Designer.
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