Enhanced Functionality of the Report Designer in Microsoft Office

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Enhanced Functionality of the Report Designer
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In this chapter, the topic of working with the Report Designer will be expanded to include additional functionality. All the components discussed in the previous chapter will now be used in different scenarios and processes to help with the enhanced functionality. The initial topic includes the use of a hierarchy in the Report Designer as well as the use of variables in the process. Then the discussion will move to images and how to set up additional images for use in the Report Designer. We ll also extend our discussion of the use of headers and footers in the Report Designer and then close with the use of themes and conditional formatting. With these features, the Report Designer will become a very integral part of your reporting strategy. As mentioned at the beginning of this book there are components that have so many different options and functions that it would take another book to cover all of them. This is one of those components. We will review numerous areas in the Report Designer but there will always be one more twist to a specific executable that will offer new uses for the Report Designer tools. After working through this chapter look to experiment
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with a basic query in your Report Designer and see what other interesting and unique formatting options you can develop.
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Use of Hierarchies in the Report Designer
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The Report Designer is not limited to the use of flat views of the data within a query. The use of a hierarchy in a query does not preclude it from additional formatting in the Report Designer. The hierarchy is presented in the normal fashion, as it would be in a query or on the Web, but additional formatting can be applied for each of the levels of the hierarchy. Each of these levels shows up in the Report Designer as a unique node, and you can use all the normal formatting options against each level. The Report Designer can accommodate any of the different versions of the hierarchies whether it is a text-type hierarchy or a hierarchy with only one text node and all the other nodes are postable, or even if there are several characteristics within one hierarchy. So the use of hierarchies has no limitations (as some of the other components available with BW have). At each level, text colors, text size, font type, bold, italic, cell colors, cell height, and borders are available. To demonstrate this functionality, we will use a basic Material hierarchy off of the InfoObject 0MATERIAL. Figure 10-1 shows the Query Designer with the query we will use. Notice that the characteristic 0MATERIAL has a hierarchy assigned to it. This is the standard hierarchy for the material levels from an R3/ECC system. Figure 10-2 shows the actual hierarchy from the Data Warehousing Workbench. Notice that this hierarchy has uneven levels (0MATERIAL and 0PRODH3) that occupy the same level. This hierarchy also has text level and more than one InfoObject. Also note that a variable for the hierarchy node is included in this query. Figure 10-3 shows this scenario. The query is initially inserted into the Report Designer, as shown in the first of the following illustrations. Here, the hierarchy and all levels can be identified in the design area. This is where you can set up unique views of each of the different levels of the hierarchy.
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FIGURE 10-1
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The Query designer with the Query
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Functionality of the Report Designer
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FIGURE 10-2 Display of Product Hierarchy Active Version (top of the gure)
In the second illustration, we begin the process of realigning the format by using the option Edit Format on the context menu of the cell. This opens a dialog box with a number of different options, as shown in the third illustration. The tabs are Cell, Font, and Border.
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