Query Fields in Microsoft Office

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Query Fields
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The query fields represent all the different characteristics and key figures available in the Data Provider. This means that there is access to every characteristic member description and key as a field. These can be used for numerous sections in the report designer and can also be used in a header or footer. In addition, there is access to every key figure for each member and also the totals of each key figure cumulated to every characteristic. Taking this a step further, you can present the total sales revenue amount in the header of the report before the
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results have even appeared. It is important to note that restrictions apply to the placement of the individual characteristic members. They can only be placed in a group level of the characteristic. For example, if your report contains Month and Region, you can only place the query fields for Region in the group level for the region. You could not place this in the group level for Month and definitely not in the header and footer sections. The technical reason for this is that the characteristic member and its related key figures are only known at the time of row generation for the group level. All other query fields, such as the final result of the query, can be placed anywhere in the report, including within any group level.
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Text Elements
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The text elements represent a comprehensive range of informational parameters that can be used to provide the user with useful supporting information about the report. These include items such as date of data refresh, query name, author, and so on. There are no restrictions for the placement of text elements in the report. They can be dragged and dropped anywhere in the Report Designer format to support and add to the information presented.
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The filter fields are used to remind the user of the current filter values applied to the report. This is especially useful if the filters are not obvious (they may be background filters). There are no restrictions for the placement of these filters fields in the report.
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Variable fields are just like filter fields, except they are used to specifically remind the user of the variable values chosen. There are no restrictions for placement of these variable fields in the report.
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Custom Fields
Custom fields are automatically generated whenever you create custom text in the report. Every unique custom text that is defined in the report s cells is automatically added to the custom text fields list. These can be reused in any of the other cells in the report via a simple drag-and-drop process. For an example of this functionality, the previous hierarchy report will be used and enhanced with these different options. The following illustration shows the hierarchy report in the Report Designer with the Page Header and Page Footer options.
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10:
Functionality of the Report Designer
Once the Page Header option is chosen, we use the context menu to identify the option for inserting an image, as shown in the following illustration. Once the image item is assigned to the header field, we double-click it and, as mentioned earlier, the text image appears.
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Notice that in the Properties tab, all the different options for inserting the image are available. As you can see, the file path for the Mime Repository is available (sap/bw/mime/ customer/images/...). You can use this to find the appropriate folder to save the images to for use in the Report Designer, as shown in the following illustration.
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Type the image s technical name (sap_logo.gif), which is available in the Mime Repository, into the filename so that the system can identify the appropriate image to use. Notice that below this field you have the ability to adjust the size of the image. You can choose to Keep Ratio and have the width and height stay in the same proportion throughout the process or turn this option off and adjust the size of the image manually, as shown in Figure 10-4. Once that is complete, we can add another text field to the header to help with information about the report, as shown in the following illustration. This field is used to add a description
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