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Functionality of the Report Designer
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Now, we ll move to the Report Designer to enhance the formatting and functionality of this Balance Sheet statement. The first of the following illustrations shows the initial screen of the Report Designer and the Insert Data Provider button. Clicking this button opens the dialog box to choose the query or query view, as shown in the second illustration. We will choose the Balance Sheet report.
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Copyright by SAP AG
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SAP Business Information Warehouse Reporting
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Once this query is inserted into the Report Designer, the GL accounts and information such as the text and the actual key figure values are available in the Report Designer s design area, as shown in the first of the following illustrations. Note that we are also adding columns to the right of the last column to accommodate the display of two portions of the Balance Sheet statement side by side Assets and Stockholders Equity and Liabilities. The second illustration shows the final addition of the columns required to build this report. Now we will drag and drop the GL accounts from the left side of the query to the right side of the Report Designer design area so that we can format the GL accounts in the appropriate display, as shown in the third illustration.
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Functionality of the Report Designer
Copyright by SAP AG
Copyright by SAP AG
SAP Business Information Warehouse Reporting
This is a manual process, and if there are a number of GL accounts to move around on the screen, it may take some time to complete. However, this is a one-time setup for the Balance Sheet display. Once this is complete, the query is refreshed with the new data and the formatted report will reflect the amounts appropriately. The following two illustrations show the additional steps to accomplish this task.
Copyright by SAP AG
Copyright by SAP AG
10:
Functionality of the Report Designer
Next we ll move the Total lines to set up the alignment of the totals for the assets and liabilities. The first two of the following illustrations show the movement of the cells, which are lined up directly across from each other. The actual report is coming along nicely, and in the third illustration you can see how this report is being to resemble a normal Balance Sheet report that would be submitted to shareholders and stakeholders for review.
Copyright by SAP AG
Copyright by SAP AG
Copyright by SAP AG
Although a number of options still need to be completed, the initial format is visible. Because in many cases this final report will be printed, the format of the print settings is in order. The first of the following illustrations shows the location of the Report | Page Setup
SAP Business Information Warehouse Reporting
option, which opens the Page Setup dialog box. We can use it to configure the margins, height, width, and the view of the report. The second illustration shows the settings in this dialog box.
Copyright by SAP AG
Copyright by SAP AG
NOTE Be sure to save your work frequently if you are new to this tool, because there may be a time
when a particular indicator or option is executed but doesn t work like you expected and all your work will be lost. As a rule of thumb, save often when you feel the work you ve completed is consistent with the expected outcome.
10:
Functionality of the Report Designer
Now we will begin the process of setting up the headers and titles for the columns. As shown in the following two illustrations, we are going to delete the current text in the cell and change it to Assets.
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Copyright by SAP AG
The same approach is taken for Stockholders Equity and Liabilities. The first of following illustrations shows the final result of the adjustments made with the formatting options for the font, background color, and size of the headings of the columns. As you can see, the report is starting to take shape and looks like something that can be published to
SAP Business Information Warehouse Reporting
the all the appropriate stakeholders of the corporation. The second illustration shows the addition of highlights to the total lines for the subtotals of Assets and Liabilities.
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