Introduction to the Information Broadcaster in Microsoft Office

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Introduction to the Information Broadcaster
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Information broadcasting is a flexible function of the Business Explorer that provides the ability to distribute reporting results to various audiences, whether or not they are regular SAP BI users or have the ability to access SAP systems. It allows you to make objects within Business Intelligence content available to a wide spectrum of users, according to your own requirements. It also offers functions for optimizing performance and for exception reporting. Broadcasting is not restricted to one method. You can choose the source of the data, the format of the data, the target audience, the broadcast channel, and the timing of the broadcast. Broadcasting can be defined as a one-time distribution or it can be set to distribute result data on a regular basis at predetermined times. The data can be precalculated, or the broadcast can send a link to the online data. If required, the Broadcasting Wizard is available to step you through the process of setting up for the Information Broadcaster. As always the Broadcasting Wizard is a short cut step-by-step process for setting up the Information Broadcaster but remember that in most cases, and in this case, the Wizard doesn t have all of the flexibility that the normal process might offer.
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Information broadcasting is a component of the IT scenario Enterprise Reporting, Query, and Analysis. The documentation on information broadcasting is structured according the requirements of users so that you are provided with role-specific guides to support you in performing tasks. The following illustration shows the positioning of the Information Broadcaster in the architecture of the BEx Suite. It is a part of the entire reporting strategy.
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The Broadcaster can offer help and play a critical role in many different scenarios. Broadcasting can be executed as a one-time event, a regularly scheduled event, or used just to alert personnel of any critical situation that may be in need of attention. The uses of the Broadcaster are as many as you want or need. They can be used as updates on queries, as exceptions sent so that the business users only get e-mails about top customers or top product sales or costs, or as portions of a larger query that can be partitioned and then sent to the different users. The following illustration shows some of the newest functionality of the Information Broadcaster.
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With the BEx Broadcaster, you can precalculate queries, query views, Web templates, reports, and workbooks and broadcast them by e-mail or to the Portal. In addition to the precalculated documents in various formats (HTML, MHTML, ZIP, and so on) that contain historical data, you can also generate online links to the information using the Information Broadcaster. Further broadcast options and functions, specially customized for system administrations, are available. These include the generation of alerts, master-data-based broadcasts via e-mail (bursting), broadcasting in multiple formats with various channels, and precalculation of objects for performance optimization. In many cases depending on the nature of the distribution method these options can be more or less flexible. We will discuss each individually, in detail, a bit later in this chapter. The basic approach to using the BEx Information Broadcaster (which is a fully webbased tool) is through the Portal or through the BEx Web Analyzer. In the Portal, the ideal way of accessing Business Intelligence information is through a central entry page (for example, BEx Portfolio). This shows the content of the Knowledge Management folder where you published the content. The Broadcasting layout profile displays content especially tailored to the needs of users who work with Business Intelligence content in the Portal. The Business Explorer Portal role illustrates the various options available to you when working with content from BI in the Portal. Once the system has been set up for the Broadcaster you have the ability to access the Portal, and use the full functionality of the Knowledge Management system. This allows the Broadcaster to be used as a strategic tool for feedback information, discussions, ratings, subscriptions, searches, downloads, and collaboration. The following illustration shows some of the functionality of the KM system with the integration to the Information Broadcaster. KM services can be used on any document attached to BI data. The document s physical storage location can be either with the BI server or the CM repository. The repository manager for BI documents and the CM repository manager gives access to documents attached to BI metadata, master
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