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data, and transactional data, assuming that the documents are stored in the respective repository.
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Configuring the System for Information Broadcasting
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To use information broadcasting, you must first configure the system in various SAP NetWeaver areas. You have installed the necessary components for information broadcasting. These processes and activities will probably be the responsibility of the NW Basis person at your company or for your project. In any case, we will highlight them so that you are aware of the initial steps to go through before the Information Broadcaster can be used in the different areas of NW. If you want to distribute content from Business Intelligence to the Portal, follow the configuration steps for integrating content from BI to the Portal. This can be found in the Implementation Guide (transaction code SPRO) under SAP Reference IMG | SAP Customizing Implementation Guide | SAP NetWeaver |Business Intelligence |Settings for Reporting and Analysis |Settings for Information Broadcasting |Settings for Integration into the Portal. The following illustration shows the result of accessing this menu path.
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If users in the Portal want to use the content from BI to hold discussions, add personal notes, or provide feedback, the corresponding Collaboration Services connected with the Knowledge Management Services can be activated and configured. A number of these settings can also be found in the same location in the IMG as the settings for the Information Broadcaster, just two nodes below. If you want to allow users in the Portal to subscribe to KM folders or individual documents, you can activate and configure the subscription service. If you want to be able to distribute Business Intelligence content by e-mail, set up the mail server on the application server. Choose node SMTP (Simple Mail Transfer Protocol) under SAPConnect: Administration (transaction SCOT). For more information, see the SAP Reference IMG | SAP Customizing Implementation | SAP NetWeaver | Business Intelligence | Settings for Reporting and Analysis | Settings for Information Broadcasting | Set Up Mail Server. To broadcast by e-mail, you make general settings under Customizing. For example, you define the retention period in days to specify how long send requests are saved after e-mails are sent using broadcasting. You can also specify whether you want to insert a footer into sent e-mails. For more information, see the SAP Reference IMG | SAP Customizing Implementation Guide | SAP NetWeaver | Business Intelligence | Settings for Reporting and Analysis | Settings for Information Broadcasting | Settings for Distributing E-Mails. When documents are broadcast in MHTML format by e-mail, you can make a setting under Customizing to specify that documents in MHTML format are to be sent as attachments when they are broadcast by e-mail.
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NOTE E-mail in MHTML format is not always the optimal medium for broadcasting content from
BI. This is the case, for example, if the recipients e-mail clients do not fully support the display of MHTML. MHTML is not directly displayed as e-mail content for security reasons. Via the Customizing setting, when MHTML is broadcast by e-mail, the MHTML document is broadcast as an e-mail attachment. The MHTML is then displayed in the web browser and not in the e-mail client. For more information, see the SAP Reference IMG |SAP Customizing Implementation Guide |SAP NetWeaver |Business Intelligence |Settings for Reporting and Analysis |Settings for Information Broadcasting |Settings for Distributing E-Mails. If you want to send e-mails using encryption and a signature via an SMTP server, you must first set up a secure e-mail proxy. For more information about setting up and activating this proxy, see Secure E-Mail in the Implementation Guide. Set the SET and GET parameters BCSSIGN and BCSENCRYPT by choosing System |User Profile |Own Data |Parameters. You can modify the display of precalculated queries by defining the standard Web template for query precalculation under Customizing. You can also specify the standard Web template for broadcasting. This determines how the BEx Broadcaster is displayed when it is called from various areas of the Business Explorer. We will review this setting later in the chapter. You specify the corresponding standard Web templates in the BI system under SAP Reference IMG |SAP Customizing Implementation Guides |SAP NetWeaver |Business Intelligence |Settings for Reporting and Analysis |BEx Web |Set Standard Web Templates. If you want to precalculate workbooks in addition to queries and Web templates, under Customizing you need to specify which precalculation servers are available for the BI system. You make this setting in the BI system under SAP Reference IMG |SAP Customizing Implementation Guide |SAP NetWeaver |Business Intelligence |Settings for Reporting and Analysis |Settings for Information Broadcasting |Administrate Precalculation Server. This discussion is expanded on in the next chapter. To create PDF files, you must first configure Adobe document services. This is a requirement and the use of additional parameter settings to avoid the Adobe Document Services is not available. To generate and distribute alerts, you have to set up the Alert Framework and execute the following tasks: You define alert categories in the transaction ALRTCATDEF. You select the recipient of the SAP alert. You also maintain the alert container as required. The alert container ensures the exchange between the BI variables and the variables in the central alert server. This procedure is discussed in 12. With exception-specific broadcasting, you can specify a Cascading Style Sheet under Customizing. This is used when output is generated in HTML format. The specification is a path in the Mime Repository (for example, /SAP/BW/BEx/StyleSheets/BWReports_ie5.css). If you do not specify a style sheet, the system uses the standard style sheet /SAP/BW/ BEx/StyleSheets/BWReports_ie6.css. You make this setting in the BI system under SAP Reference IMG | SAP Customizing Implementation Guide | SAP NetWeaver | Business Intelligence | Settings for Reporting and Analysis | Settings for Information Broadcasting| Settings for Distributing E-Mails. You also can assign administrator authorizations for broadcasting. To do this, use authorization object S_RS_ADMWB with the field RSADMWBOBJ = BR_SETTING. After all this setup, you finally have the systems configured according to your needs and can now use information broadcasting. To allow end users in your organization to use the scenarios they require, set up the necessary authorizations in system administration and perform the administrative tasks.
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