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The following illustration displays the details of these settings.
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This option can be very helpful with instituting a proactive approach to using the Information Broadcasting since only the exception or highlighted values are used for the distribution activity. The distribution type Broadcast by Exception allows you to check queries in the background for exceptions. Based on the parameters set, if a threshold value for an exception is exceeded or not reached, the BEx Broadcaster immediately generates a document in accordance with the criteria defined by you and distributes this to the recipients via e-mail, to the Portal, or as an alert (for example, into the central worklist). The query must, of course, have exceptions defined in either the BEx Query Designer or the BEx Analyzer. This distribution type will be configured in detail in the next chapter, but we will briefly discuss the option and process here. Ensure that the following settings are made for the generation of alerts in Alert Management: You have defined alert categories in transaction ALRTCATDEF. You have selected the recipient of the SAP alert. You have also maintained the alert container, as required. The alert container ensures the exchange between the BI variables and the variables in the central alert server. We will discuss this in more detail in the next chapter. For exception-specific distribution, make the settings on the following tabbed pages: Distribution Type You can define the distribution type you want for each exception. The following distribution types are available for each exception: Broadcast E-Mail Generate Alert Broadcast to the Portal (The system generates a precalculated document format and provides it in Knowledge Management.)
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Create Parameters You specify the parameters for the distribution type. The system opens a new dialog box in which you set the distribution type. For the Broadcast E-mail distribution type, you have the following options: Recipients You can specify recipients in various ways: User Enter the BI usernames of the recipients manually or choose F4 with the quick info text Selection; usernames must be separated by semicolons. Users in Role Enter the BI roles manually or choose F4 with the quick info text Selection; roles must be separated by semicolons. The e-mail is sent to all users assigned to one of the roles specified here. If an e-mail address for a user you have specified under User or User in Role has not been maintained in user maintenance, the user does not receive the distributed file as an e-mail. Instead, the user receives a message in the Business Workplace (transaction SO01). E-Mail Addresses Enter the e-mail addresses of the recipients, separated by semicolons. Texts You can specify values for the following options: Subject Enter a subject line for the e-mail manually or use a text variable by choosing F4 with the quick info text Attach Text Variable. The text can contain up to 50 characters. Importance Select the importance level for the e-mail (low, medium, or high). Contents Enter text for the contents of the e-mail manually or use a text variable by choosing F4 with the quick info text Attach Text Variable. When online links are sent, the system automatically adds a link to the text of the e-mail (if the text does not contain the link) using the PR_ONLINE_LINK variable. For the Generate Alert distribution type, you have the following options: Alert Generation On this tabbed page, you can select the required alert category that was defined in Alert Management (for example, Book Sold Out). Either the recipient is determined from the alert category (the system distributes the broadcast setting to all recipients specified in the alert category) or you specify additional recipients in the alert category. To do this, you specify BI usernames or roles from the BI system (separated by semicolons) either manually or by choosing F4 Selection. Alert Parameters All the parameters are displayed that you have maintained in the alert category. Select the parameters you want to specify with the alert and enter the value for each one to be used to fill the parameter when the alert is generated. You can enter text manually as the value or you can use text variables by choosing F4 Selection. The alerts can be displayed in the central worklist. To do this, the central worklist must be correctly configured. For the Broadcast to Portal distribution type, you have the following tabs: Target in Portal You can choose from the following options:
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