S p re a d i n g t h e Wo rd T h e I n f o r m a t i o n B ro a d c a s t e r in Microsoft Office

Maker Code 39 Extended in Microsoft Office S p re a d i n g t h e Wo rd T h e I n f o r m a t i o n B ro a d c a s t e r

S p re a d i n g t h e Wo rd T h e I n f o r m a t i o n B ro a d c a s t e r
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Distributions You choose the required distribution types (Broadcast by E-mail, Broadcast to Portal, or Broadcast to Printer). Depending on the output format you have selected, the BEx Broadcaster provides you with a selection of distribution types. If you want to broadcast the document as a ZIP file, select ZIP File. If you have chosen HTML or MHTML as the output format and want to broadcast the document via e-mail, you have to create the document as a ZIP file. Table 11-1 shows the different Create Parameters that you can set depending on the distribution type.
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Distribution Type Broadcast by E-mail
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Parameter You can specify the recipients in different ways on the Recipients tabbed page: Users Users in Roles E-mail Addresses In the Texts tabbed page, enter the subject line, the importance of the e-mail, and the contents of the e-mail.
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In the Target in Portal tabbed page, specify the KM folder the document is to be stored in. On the Texts tabbed page, enter the display name, the importance of the document, and a short description of the contents. On the Printer tabbed page, choose the output device you want to print the document on. Only devices that support the chosen output format (PS, PCL, or PDF) are available for selection.
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TABLE 11-1 Options in the Distribution Type for Multi Channel Broadcaster
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User/Language For the background processing of the broadcast setting, you can determine the language, authorizations, and user-specific settings with which the scheduled document is to be generated. General Precalculation/General Link Generation If you have chosen a file in a particular format (HTML, PDF, PS, or PCL, for example) as the output format, you can make various settings on the General Precalculation tabbed page. If you have selected an online link as the output format, the settings options on the General Link Generation tabbed page are available to you. Layout Here you make the required settings for the print layout. The settings on this tabbed page are only necessary for the Print Format (PS or PCL) and Portable Document Format (PDF) output formats. This tabbed page is not displayed for the other output formats. Header/Footer On this tabbed page you can define the texts for the header and footer of the print version. You can also use text variables in the text. The settings on this tabbed page are only necessary for the Print Format (PS or PCL) and Portable Document Format (PDF) output formats. This tab page is not displayed for the other output formats. Filter Navigation On this tabbed page you can specify characteristics or a control query so that the system precalculates several documents with different filter settings from the same BI objects (query, Web template, and so on). This tabbed page is not necessary with the Online Link to Current Data output format and therefore is not displayed. The following illustration shows the settings for the Multi Channel option.
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Precalculate Value Set The distribution type Precalculated Value Set allows you to fill variables of that type (precalculated value set) with values for characteristic values in the background. The precalculated value sets are then available as variable values in BEx queries. In this case, the query must contain the characteristic that is the placeholder for
11:
S p re a d i n g t h e Wo rd T h e I n f o r m a t i o n B ro a d c a s t e r
the variables. The first of the following illustrations shows some of the functionality of the precalculated value set. The second illustration shows the outcome of the Broadcaster for this distribution type.
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The following cases are typical examples of when precalculated value sets in the background are used: When you need to identify and analyze target groups, because you can specify a fixed value. For example the top 10 set customers. When complex selections are involved, such as with Top N queries. This approach is used to greatly improve query performance. Instead of variables that are filled from a query event. Therefore, rather than having a variable filled based on a user exit or a customer exit we can fill them with a list or group of values defined prior to the query being executed.
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