SAP Business Information Warehouse Reporting in Microsoft Office

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automatically adds a link to the text of the e-mail (if it is not part of the text) via the variable PR_ONLINE_LINK. The following illustration shows this information.
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General Precalculation Tab
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For broadcasting via e-mail, there are only two options under this tab. The Theme dropdown allows you to choose a preferred display for the report results. If you check the box Only Upon Data Change, the broadcast will only be sent if the data has changed since the last broadcast sent with this setting. An important prerequisite is that this broadcast setting has not been modified since the first broadcast. This feature is useful because it means you can avoid re-sending the same broadcast data to individuals and the redundant creation and execution of the information broadcaster not to mention the additional emails that the business user gets in their inbox. If this setting is something other than Send via E-Mail, the options under this tab change quite a bit. We will discuss the settings for printing and other distribution types in the next chapter. The following illustration is an example of the General Precalculation information.
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S p re a d i n g t h e Wo rd T h e I n f o r m a t i o n B ro a d c a s t e r
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Filter Navigation Tab
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For workbooks there are no filtering options. The only Output Format that supports filtering is HTML, and you must use the Zip option. Filtering a query that has sales for six different divisions would result in six separate files by division within the zipped file. Any characteristics in the query but not in the filter can be filtered on if Add Unfiltered View is selected; a view will be precalculated that does contain the selected characteristics. Characteristics are either filtered individually or with a control query (predefined query). For each characteristic combination that occurs in the control query, a filtered document is calculated. You should evaluate the number of possible combinations the control query may generate because this could cause a very large number of views to be created. The following illustration shows the information on the Filter Navigation tab.
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Toolbar Functionality
The options found in the toolbar below the parameters of the Information Broadcaster are all basic ones except for the Schedule option. The Schedule option is discussed in detail in the next section. As for the other buttons, their functionality is described in Table 11-2.
Buttons Save Save As Check Schedule Execute Close Description and Functionality A dialog box appears for you to enter the technical name and description of the Broadcaster settings. A dialog box appears for you to enter the technical name and description of the Broadcaster settings. Confirms that all the settings are consistent and that the information required for e-mails or print settings are complete. Discussed in the Scheduling the Broadcast section. Immediately executes the Broadcaster settings. Once you have completed the parameters, this button will close the Create portion of the screen.
TABLE 11-2 Options for the Processing of the Information Broadcaster Settings
SAP Business Information Warehouse Reporting
Also note that on the dialog boxes for the Information Broadcaster, you have the ability to maintain, change, and delete information via a context menu for the specific Broadcaster settings, as shown here.
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Scheduling the Broadcast
You can schedule broadcast settings for all of the same objects that we ve been discussing such as queries, query views, Web templates, reports, and workbooks. Broadcasting by e-mail or to the Portal takes place at a specific time that you specify, or when data is changed. System administration has added the Trigger Event Data Change process type to the process chains for data loading. This offers the use of the automated process chain to execute a Broadcast process. This is very helpful and can be set up so that once the uploading process of the data are confirmed and validated (basically when all uploads have been confirmed and the green light is on), the Information Broadcaster is executed and the reports are distributed immediately after the data is updated. System administration can define background jobs that enable the scheduling of broadcast settings at specified times. Once the Broadcaster settings have been defined, there are four main options for the timing of the distribution: Immediately This is basically the easiest of all settings. Just use the Execute button to send the broadcast off immediately. Immediate execution works for settings that are saved and also for settings that are not saved it s basically an ad-hoc broadcast. If you want to schedule a broadcast setting from the list of the available broadcast settings in the upper area of the BEx Broadcaster, choose Scheduling in the context menu of the required broadcast setting. You have the following selection options: Execution with Data Change in the InfoProvider Select the required InfoProvider. The system distributes the document as soon as data in this InfoProvider is changed. This option is only available if system administration has included the Trigger Event Data Change process type in the process chain for loading data. Execution at a Predefined Time Select the required time. The system distributes the document according to your selection. This option is only available if system administration has defined the relevant background jobs. With this option, the business user has the ability to select a specific time for execution of the query distribution, but these times are managed and identified by the system administrator and therefore are set consistent with the overall system activities. In this way, both the business user and the administrator are comfortable with the distribution process.
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