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Install Microsoft Excel 2000 or higher. (It may be a good idea to have a version of Microsoft Excel higher than 2000 because many of the front-end functions are not compatible with Microsoft Excel 2000.)
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NOTE SAP recommends that you install the Precalculation Service on a server. You can install it
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on a client PC. The Precalculation Service is a separate component with its own installation and is available on 6.40 Final Compilation CD4. After finishing the installation, go to the Services window of your operating system and search for a service called SAP BW PRECALCULATION SERVICE 7.0. The following illustration shows this process.
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Enable Automatic as the Startup type, as shown next.
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During installation, the management console for the Windows Precalculation Service appears. Log on to the BI system on the PC where the precalculation service is installed and navigate to Customizing (transaction SPRO): SAP Reference IMG |SAP NetWeaver |Business Intelligence |Settings for Reporting and Analysis |Settings for Information Broadcasting |Ad ministrate Precalculation Server. The following illustration shows these steps.
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Choose Create Precalculation Server and enter the technical name of the server (maximum 10 characters) and a description. The description is language dependent and appears in the BEx Broadcaster when you select a special precalculation server. The precalculation server, which is an RFC server from a technical viewpoint, appears in the list. When the precalculation server is ready, the status display of the precalculation server shows a green light. The following illustration shows these steps.
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You can perform maintenance on the precalculation server from this location. You can use Edit Precalculation Servers to change the description of the server, you can use Delete Precalculation Server to remove servers you no longer need, and you can use Restart Precalculation Server to restart the Windows Precalculation Service.
NOTE If you restart the BI system, you have to restart the Windows Precalculation Service too.
Finally, the option Refresh View will refresh the list of precalculation servers, and the status display is available from this location. You can use Information on the Server to open a dialog box where you can see the technical name, the description, and current information (that is, the current instances and the status of the server either online or offline). In addition, you can display or delete the front-end log. The front-end log is a log file that displays errors that have occurred. You can use Test of Precalculation to test the precalculation of workbooks and their distribution via e-mail. Follow these steps: 1. Enter the appropriate workbook. 2. If the workbook contains variables, you can specify the variant that determines which variable values will be used to precalculate the workbook.
SAP Business Information Warehouse Reporting
3. Specify the precalculation server. 4. Specify a Web template that will determine the contents of the e-mail. 5. Specify the e-mail addresses for the distribution. The precalculation is started from the BEx Broadcaster, and you can test the function. You can use Display Current Queue to display a list of processed precalculations. You can also determine the average runtime here.
Workbook Precalculation Process
You can use the BEx Broadcaster to precalculate and distribute workbooks. The system generates Microsoft Excel workbooks with historic data. You determine the time at which precalculation is performed: You can have workbooks precalculated at a predefined time or precalculated whenever data in the underlying InfoProvider changes. You can have the precalculated workbooks broadcast via e-mail or you can broadcast them to the Portal, where you can make them available to employees within your company. The broadcast setting is created from a saved workbook (not a temporary workbook) from the Tools menu. On the analysis toolbar in the BEx Analyzer, choose Tools |BEx Broadcaster. The following illustration shows this step in the process.
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NOTE The Tools |BEx Broadcaster option is only visible when a workbook is open. If you ve only
opened a query in the BEx Analyzer, this broadcasting option is not available. You can also call the BEx Broadcaster from other areas and then select the appropriate workbook for broadcasting: Under Settings for Object Type, choose Workbook. This will execute the Broadcaster. The user then selects a workbook and creates a new setting.
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