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set up. This option was not as popular in the previous versions of BW broadcasting since the functionality of printing was not as robust as many would have needed but in this version of BW you should not overlook this option since you will see a significant improvement in the Printing component. When you are selecting your printer device, you will be prompted with the supported devices and the available formatting options. The print parameters on the Layout tab are detailed in Table 12-6. On the tab Header/Footer, you can choose to display various parameters such as those in Table 12-7.
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Parameter Page 1 Page 1 of Date Date, Time Date Time Page 1 of Free Text Purpose Shows page number. Shows page number and total number of pages. Shows the date of the report execution. Shows the date and time of report execution. Shows the date, time, and page number. Select this option and then add your own text in the Text field. Alternatively, you can select this option and then select one of the system parameters by clicking the Text Variable icon. Shows the time of report execution.
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TABLE 12-7 Settings on the Header/Footer Tab of the Print Settings Dialog Box
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Advanced Configuration of the Information Broadcaster
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The first of the following illustrations shows some of the information involved in setting up the printing function. Notice that the Adobe Service is used for the PDF process. Also, to configure the print settings, use the menu path SAP Menu| Tools | CCMS | Print, as shown in the following illustration.
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Copyright by SAP AG
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Copyright by SAP AG
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As an example of the setup of the print functions, the first of the following illustrations starts out directly in the Information Broadcaster, where the distribution type has been set to Broadcast to the Printer. Notice the different tabs now available specifically Header/
SAP Business Information Warehouse Reporting
Footer and Layout. Using the F4 option beside the Printer field, we get a list of printers available, as shown in the second illustration.
Copyright by SAP AG
Copyright by SAP AG
Once the specific printer is chosen, the next step is to verify the theme, which is located on the next tab, as shown in the first of the following illustrations. The next two tabs are important in this case because this is where the print settings are configured. The second illustration shows the parameters for the Layout tab. The ability to change or affect the page structure, margins, size, format, and so on, is very useful for business users who need some flexibility during the print process. The third illustration shows the options on the Header/ Footer tab, with all the selections discussed in Table 12-7. Again, the ability to format the
12:
Advanced Configuration of the Information Broadcaster
header and footer is important, and the ability to use system variables to fill in the basic information is effective and efficient.
Copyright by SAP AG
Copyright by SAP AG
Copyright by SAP AG
NOTE If your BW version is at SP12 you will have other options available rather than just having
the PDF process. This will allow you to use the printing capabilities without the requirement of the Adobe Service.
SAP Business Information Warehouse Reporting
Exceptions in the Broadcaster
Broadcast by Exception is one of the most important distribution types because it helps move the reporting strategy of the company from the basic process of receiving information to the proactive process of pushing information. The distribution type Broadcast by Exception allows you to check queries in the background for exceptions. If a threshold value for an exception is exceeded or not reached, the BEx Broadcaster immediately generates a document in accordance with the criteria defined by you and distributes this to the recipients via e-mail, to the portal, or as an alert (for example, into the central worklist in the BI Portal). A perquisite for the Broadcast by Exception type is that the query must have at least one exception. You select Broadcast by Exception as the distribution type with the output format Exceptions when you create the broadcast setting. Ensure that the following settings are made for the generation of alerts in Alert Management: You have defined alert categories in transaction ALRTCATDEF and you have selected the recipient of the SAP alert. You have maintained the alert container, as required. The alert container ensures the exchange between the BI variables and the variables in the central alert server. These settings are normally configured by the IT department but its important that you both check and understand what setting are required. The Exception distribution type can use the following methods of distributing the data: Broadcast E-Mail Create Alert Broadcast to the Portal (The system generates a precalculated document format and provides it in Knowledge Management.) Finally, you specify the parameters for the distribution type. The system opens a new dialog box in which you configure the settings. These settings for the Broadcast E-Mail type are detailed in Table 12-8.
Parameter Recipient tab options Text tab options Purpose Generic settings for basic e-mail broadcasting. Generic settings for basic e-mail broadcasting. Exception Distribution Tab Selection Criterion Value Choose whether the broadcast should be triggered based on a check of a specific level within an exception or for any level within an exception. If you have chosen to check levels in the preceding parameter, then here you specify the exact level to check within an exception. If you have chosen to check any level within an exception, you specify the exception here. Decide whether you would like to send an overview of the exceptions or a detailed report. Specify the output format of the broadcast. You can choose between HTML, XML, and text.
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