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TABLE 12-8 Settings for the Distribution Type Broadcast E-mail for Exception Broadcasting
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12:
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Advanced Configuration of the Information Broadcaster
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You can specify recipients in two ways: User Enter the BI usernames of the recipients manually or choose F4 with the quick info text Selection; usernames must be separated by semicolons. Users in Role Enter the BI roles manually or choose F4 with the quick info text Selection; roles must be separated by semicolons. The e-mail is sent to all users assigned to one of the roles specified here. If an e-mail address for a user you have specified under User or User in Role has not been maintained in user maintenance, the user does not receive the distributed file as an e-mail. Instead, the user receives a message in the BW business workplace (transaction SO01). The next distribution type for exception broadcasting is Export to the Enterprise Portal. This allows the exceptions to be sent to the Portal to either the Personal Portfolio of a user or the shared portfolio within the Portal. Based on the selection of this distribution type, the settings will be different than in the preceding table. These settings are detailed in Table 12-9. On the User/Language tabbed page, for the background processing of the broadcast, you can determine the language, authorizations, and user-specific settings with which the scheduled document is to be generated. For Exception Search you define the navigational states that are to be used for identifying the specific state for the exceptions: Standard Navigational State The system searches the navigational state of the query that was produced in the BEx Query Designer when the query was defined (initial view of query).
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Parameter File Name Export Document to personal portfolio Export Document to Other Folder Text (tab) Description Enter the technical name by which the file will be saved to the Portal or use text variables to generate the name (or append the text). Enter the user IDs or the role of the users who should receive this broadcast in their Personal Portfolio in the Portal. Enter the name of the Portal folder where this broadcast should be saved. Any user who has access to this folder will be able to open the report. Same generic settings as the general e-mail broadcast, including the Importance settings of Low, Medium, and High. Exception Distribution Tab Selection Criterion Value Choose whether the broadcast should be triggered based on a check of a specific level within an exception or for any level within an exception. If you have chosen to check levels in the preceding parameter, then here you specify the exact level to check within an exception. If you have chosen to check any level within an exception, you specify the exception here. Decide whether you would like to send an overview of the exceptions or a detailed report. Specify the output of the broadcast. You can choose between HTML, XML, and text.
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Settings for Distribution Type Export to the Portal for Exception Broadcasting
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TABLE 12-9
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Following Navigational State The system searches the navigational state of the query that arises if the characteristics given in the lines are drilled down. Select the characteristic you want under Characteristic and determine the filter values you require. You can also specify that the totals row for the characteristic is to be added. All Navigational States The system searches all the navigational states that arise if the characteristics specified in the listed order are included in the drilldown. Select the characteristic you want under Characteristic and determine the filter values you require. The last distribution type is Create Alert, which is used to send details of the exception to the universal worklist in the Portal. Once this option has been selected, you ll see that the parameters are, yet again, different. The parameters involved are detailed in Table 12-10.
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