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authorization concept section of the alert category configuration. The following illustration shows the connection between the Broadcaster and the Alert Framework.
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NW Application Server BI BEx Query with Exception BEx Broadcaster Central Alert Framework Other Applications
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Send an Alert to the UWL
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The procedure to set up the alert category is defined in the following paragraphs. During the example of an exception broadcast, this process will be demonstrated directly in the system so we will not use any screenshots here since these will be seen in the example.
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NOTE These steps are only necessary to manage the Alert Management process so if you are looking
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to use any of the other Information Broadcasting types this process is not required. In the initial process make sure that you are in change mode in the alert category definition environment (transaction ALRTCATDEF). Execute Create Alert Category and in the Alert Category column, enter a technical key. Choose a key based on your company defined naming convention. This should describe the situation that triggers the alert and have some business logic to it. This key is language independent and identifies the alert category. A standard namespace convention can apply to the key, which means keys Z* und Y* belong to the customer namespace. In the Description of Alert column, enter a description of the alert category. On the Properties tabbed page in the Description field, enter a description for the alert category. The description can be of your choice but having something that is consistent with what the alert category is assigned to would be more helpful. The description is language dependent therefore you can have a number of different languages used to fill this field. If required, you can select a classification in the Classification field. If you do not choose a specific classification, the category is stored in the classification folder - Unclassified. In the Max. No. of Dels field, specify a maximum number of times that an alert of this category is to be delivered if it is not confirmed. Therefore, the number of times that you would be willing to wait on a response from the recipient before having to move to either a more proactive alert or a different level of management. This process refers to delivery using a communication channel other than to the recipient s display program (Univeral WorkList, application-specific program, or alert inbox). Then select Dynamic Text options if the texts of the alert category cannot be defined at this stage. This refers to situations in which the texts are not known until runtime (for example, when CCMS alerts are forwarded to ALM).
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NOTE No translation can be performed for alerts with dynamic text. System messages can be
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entered manually in several languages.
Advanced Configuration of the Information Broadcaster
Once these activities are complete we move to the Expiry Time in Min field, you can enter a specific length of time for alerts of this category if the alerts will no longer be relevant after a specific period of time. If the expiry time elapses, the alert is removed from the alert inbox and is no longer delivered using any other channel. All of these options are very important in the Alert Management Process since this will be the company strategy to proactively distribute critical information to either sales or management users.
NOTE Expiry times can be derived from various sources. Priority is given first to the data provided
by the triggering application, second to the BAdI ALERT_EXP_DATE, and third to this field in the alert category definition. If none is found in any of these sources, the default expiry of 31.12.2099 applies. In the Rule-Based Recipients field, enter the eight-digit number of the rule to be applied. Select Process Data Flow and find a list of the corresponding alert and rule containers. Then, in the second part of the window assign an element of the rule to each element of the rule container. Finally, select the binding instructions and confirm your input. If you wish to specify an escalation recipient, select Escalation Active and enter the escalation recipient. Additionally, as in the initial set up process you can specify a tolerance time in minutes. When escalation is active for an alert category, an alert is escalated if none of the alert recipients has confirmed the alert after this tolerance time. The escalation recipient is also informed that he or she has received the alert because of an escalation. The escalation function is based on the administrator report RSALERTPROC. This report has to be scheduled as a regular job. Now you can continue configuring settings on some of the other tabs in this process. On the Container tabbed page, define any variables you may want to use in the short text or long text. You can also define other application-specific variables, such as cost centers, divisions, or sales organizations. These variables are then replaced at runtime with values from the application. On the Long and Short Text tabbed page, enter the texts for the alert category. You can include text variables referring to elements of the alert container or system symbols. In the case of a container element, the variable must be defined in the alert container. The entry in the text must be in the form &<ElementName>&.
NOTE The title is used as mail title, fax subject, and alert title in the inbox. The long text is used as
mail/fax body text and the long text view in the inbox. The short text is used for pager and SMS messages. On the Optional Subsequent Activities tabbed page, you can enter URLs for subsequent activities. If you trigger your alerts by calling a function module, you can also specify dynamic subsequent activities. Finally, save your entries. The next component that should be set up in this process is the alert container, which is a container for the exchange of (application-specific) variables, such as divisions or sales organizations, between the local systems (alert providers) and the central alert server. As you can see this is the interface between the application that triggers the alert and the Central Alert Framework. When you use application-specific variables in your container definition, you supply the values for these variables by writing them into the container as name-value pairs. These are supplied to the Alert Framework on the central system and an
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